Surgical Scheduler

Ascension; Milwaukee (WI); On-site; USD 32,000 - 42,000; Part time

Benefits offered by this job

Health coverage

403(b) retirement

PTO & holidays

Tuition reimbursement

Employee assistance program

Parental leave

Pet insurance & more

Job summary

Ascension in Milwaukee, WI, is seeking a part-time OR scheduler in the Surgery department. This role coordinates operating room schedules, gathers patient data, and ensures accurate EMR entries to support timely surgeries.

Experience with EPIC is preferred. 8:30–5pm, 32 hours/week, with varying days off; equal opportunity employer and a focus on patient care and efficiency.

Qualifications

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Coordinate OR surgery schedules to maximize efficient use of operating rooms, equipment and staff.
• Gather information from physician offices to schedule surgeries per department guidelines and physician requests.
• Assign operating suites, equipment and block times to optimize resource use.
• Enter necessary demographic, billing and insurance data into EMR and coordinate with Admitting to prevent delays.
• May reschedule surgeries to accommodate emergencies or other unanticipated events.

Skills

Scheduling coordination

EMR entry

EPIC EHR

Education

High School diploma or equivalent

1 year of relevant experience

Tools

EPIC EMR

Job description

Your future role at a glance

Location: Milwaukee, WI

Facility: Prospect Medical Commons

Department: Surgery

Schedule: Part-time / 1st Shift

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

How you’ll make an impact in this role

Coordinate OR surgery schedules to maximize efficient use of operating rooms, equipment, and staff.

• Work with physician offices to gather information needed to schedule surgeries consistent with department guidelines and accommodating physicians requests and patients needs.
• Assign operating suites and equipment and blocks times to maximize efficient use of resources.
• Ensure that necessary demographic, billing and insurance information is entered into electronic medical records and coordinates with Patient Admitting as needed to prevent delays in scheduled surgery.
• May reschedule surgeries as needed to accommodate emergencies or other unanticipated events.

Education

What minimum requirements you’ll need

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

What Additional Preferences We're Seeking

• 8:30 -5pm M- Friday / 32 hours per week / Off day can vary
• Experience in EPIC

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

E-Verify statement

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.