Surgical Scheduler

UBMD Gynecology; Buffalo (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

403(b) retirement plan with employer

Medical, dental, vision, life and long

Paid time off

Job summary

UBMD Obstetrics & Gynecology is seeking a Surgical Scheduler to manage surgical scheduling for assigned physicians. You will coordinate with hospitals and centers, arrange pre-operative testing, and ensure all paperwork and authorizations are completed in a timely manner.

The role requires excellent organizational and communication skills, attention to detail, and the ability to work independently in a fast-paced clinical environment. This is a full-time, in-person position with competitive pay.

Qualifications

• Knowledge of medical terminology required.
• Experience verifying insurance eligibility, referrals, and prior authorizations.
• Experience working with EMR systems (Epic preferred).
• Excellent organizational, multitasking, and time management skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced healthcare environment.

Responsibilities

• Coordinates and schedules surgeries and follow-up appointments as designated by physicians.
• Interacts with patients, physicians, and staff at the Clinic and external facilities with accurate, timely information.
• Routes and submits paperwork to meet physician and facility requirements.
• Maintains efficient telephone communication and professional conduct.
• Follows all clinic protocols and safety guidelines, including HIPAA.

Skills

Medical terminology

Insurance verification

EMR experience (Epic preferred)

Organizational skills

Communication skills

Attention to detail

Teamwork and collaboration

Education

High school diploma or equivalent

Tools

Epic EMR

Job description

Surgical Scheduler - UBMD Obstetrics & Gynecology

Full-Time | In-person

Company:UBMD Obstetrics & Gynecology

Pay Range: $18.00–$22.00 per hour

Position Summary

The Surgical Scheduler is responsible for scheduling surgeries for assigned physician(s). Responsibilities include coordinating surgical procedures with multiple hospitals and surgery centers, scheduling and obtaining pre-operative testing, writing and communicating surgery orders, and collecting necessary documentation for surgeries. This individual works closely with patients, physicians, and surgery location to provide accurate, timely, and responsive paperwork.

Key Responsibilities

• Coordinates and schedules surgeries, follow-up appointments as designated by physicians.


• Interacts with patients’, physicians and other staff both within the Clinic and at outside facilities providing accurate, timely and responsive information.


• Coordinates processes and routes all paperwork as required to meet physician and facility requirements.


• Ensures efficient telephone communication.


• Follows all written protocols and procedures of the Clinic.


• Demonstrates courtesy and helpfulness toward patients and their families.


• Must be able to recognize and respond appropriately to urgent/emergent situations per protocols.


• Establish and maintain effective working relationships with physicians, staff, and management.


• Books surgeries based on physician volume, ensuring standard turnaround times are met and all required paperwork is submitted to surgery centers within their designated timeframes.


• Identifies scheduling barriers and implements solutions to improve scheduling results based on predetermined goals.


• Verifies patient insurance coverage prior to surgery and obtains prior authorization when required.


• Follow established REI and surgery center/hospital precautions and procedures in the performance of all job duties to ensure a safe work environment. Adhere to policies regarding safety, confidentiality and HIPPA guidelines.

Qualifications

• High school diploma or equivalent required.


• Minimum of 1-2 years of surgical scheduling experience required.


• Knowledge of medical terminology required.


• Experience verifying insurance eligibility, referrals, and prior authorizations.


• Experience working with electronic medical record (EMR) systems (Epic preferred).


• Excellent organizational, multitasking, and time management skills.


• Strong verbal and written communication skills.


• Exceptional attention to detail and accuracy.


• Ability to work independently and collaboratively in a fast-paced healthcare environment.

Benefits

• 403(b) retirement plan with employer matching


• Medical, dental, vision, life, and disability insurance


• Paid time off

Work Location: In person
Job Type: Full-time

University Gynecologists & Obstetricians is an Equal Employment Opportunity (EEO) employer.