Surgical Scheduler

UBMD Physicians' Group; Buffalo (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

403(b) retirement plan with employer

Medical, dental, vision, life, and dis

Paid time off

Job summary

UBMD Obstetrics & Gynecology in Buffalo, NY is seeking a Surgical Scheduler to coordinate surgeries, pre-operative testing, and required paperwork. You will work closely with patients, physicians, and outside facilities to ensure accurate, timely scheduling and documentation.

The role requires scheduling experience, knowledge of medical terminology, and proficiency with EMR systems (Epic preferred). In-person, full-time position with a focus on efficient, compliant operations.

Qualifications

• High school diploma or equivalent required.
• Minimum of 1-2 years of surgical scheduling experience required.
• Knowledge of medical terminology required.
• Experience verifying insurance eligibility, referrals, and prior authorizations.
• Experience working with electronic medical record (EMR) systems (Epic preferred).
• Excellent organizational, multitasking, and time management skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced healthcare environment.

Responsibilities

• Schedules surgeries for physicians and coordinates with hospitals and centers.
• Coordinates pre-operative testing, orders, and necessary documentation.
• Verifies patient insurance coverage and obtains authorizations as needed.
• Maintains clear and timely communication with patients, physicians, and staff.
• Submits all required paperwork to facilities within designated timelines.
• Maintains HIPAA compliance and adheres to clinic safety protocols.

Skills

Scheduling surgeries

Communication

Organizational skills

Time management

Education

High school diploma

Tools

Epic EMR

Job description

Surgical Scheduler - UBMD Obstetrics & Gynecology

Full-Time | In-person

Company: UBMD Obstetrics & Gynecology

Pay Range: $18.00-$22.00 per hour

Position Summary

The Surgical Scheduler is responsible for scheduling surgeries for assigned physician(s). Responsibilities include coordinating surgical procedures with multiple hospitals and surgery centers, scheduling and obtaining pre-operative testing, writing and communicating surgery orders, and collecting necessary documentation for surgeries. This individual works closely with patients, physicians, and surgery location to provide accurate, timely, and responsive paperwork.

• Ensures efficient telephone communication.

Key Responsibilities

• Coordinates and schedules surgeries, follow-up appointments as designated by physicians.
• Interacts with patients’, physicians and other staff both within the Clinic and at outside facilities providing accurate, timely and responsive information.
• Coordinates processes and routes all paperwork as required to meet physician and facility requirements.
• Ensures efficient telephone communication.
• Follows all written protocols and procedures of the Clinic.
• Demonstrates courtesy and helpfulness toward patients and their families.
• Must be able to recognize and respond appropriately to urgent/emergent situations per protocols.
• Establish and maintain effective working relationships with physicians, staff, and management.
• Books surgeries based on physician volume, ensuring standard turnaround times are met and all required paperwork is submitted to surgery centers within their designated timeframes.
• Identifies scheduling barriers and implements solutions to improve scheduling results based on predetermined goals.
• Verifies patient insurance coverage prior to surgery and obtains prior authorization when required.
• Follow established REI and surgery center/hospital precautions and procedures in the performance of all job duties to ensure a safe work environment. Adhere to policies regarding safety, confidentiality and HIPPA guidelines.

Qualifications

• High school diploma or equivalent required.
• Minimum of 1-2 years of surgical scheduling experience required.
• Knowledge of medical terminology required.
• Experience verifying insurance eligibility, referrals, and prior authorizations.
• Experience working with electronic medical record (EMR) systems (Epic preferred).
• Excellent organizational, multitasking, and time management skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced healthcare environment.

Benefits

• 403(b) retirement plan with employer matching
• Medical, dental, vision, life, and disability insurance
• Paid time off

Work Location: In person

Job Type: Full-time

University Gynecologists & Obstetricians is an Equal Employment Opportunity (EEO) employer.