Surgical Practice Coordinator

Nemours in; Wilmington (DE); On-site; USD 40,000 - 60,000; Full time

Job summary

Nemours Children's Health is seeking a Surgical Practice Coordinator in the Finance capacity to provide administrative support for surgeons and Advanced Practice Providers in Orthopaedic Surgery. The role emphasizes patient care coordination and strong customer service to enhance satisfaction.

The position requires prioritizing tasks, calm problem solving, and independent learning, with collaborative teamwork and precise communication across departments. Proficiency in MS Office is essential.

Qualifications

• High school diploma required.
• MS Office, Excel and Word proficiency required.

Responsibilities

• Coordinate scheduling of patient care activities and pre-operative appointments.
• Answer physician and Ortho lines; triage to APN/Physician Assistant.
• Prepare letters of medical necessity and surgical correspondence.
• Manage physician calendar and schedule administrative meetings.
• Coordinate physician clinics and track patient flow to avoid overbooks.
• Submit time away requests and maintain payroll.
• Coordinate tutorials and meetings.
• Arrange physician travel and prepare travel reimbursement forms.
• Process physician licensure and society dues.
• Update CVs and CME credits.
• Obtain insurance authorizations for MRI/CT/ultrasound.
• Provide back-up scheduling coverage.

Skills

Prioritization

Decision making

Calm under pressure

Independent learning

Attention to detail

Communication

Collaboration

Education

High school diploma

Tools

MS Office

Excel

Word

Job description

Surgical Practice Coordinator (Finance)

This position is responsible for providing direct administrative and patient care coordination support for surgeons/physicians and Advanced Practice Providers in the Department of Orthopaedic Surgery. Demonstrate excellent customer service that promotes patient, staff, and customer satisfaction and reflects the Mission, Vision, and Values of Nemours. Skills needed to successfully perform this position are the ability to prioritize, make decisions, handle problems in a calm, responsive manner, and learn quickly and independently. Must work collaboratively, be detail oriented, and use excellent verbal, written, and interpersonal communication skills.

Responsibilities:

• Coordinate scheduling of patient care activities - surgical procedures, hospital admissions, and other ancillary healthcare services, including coordinating surgical date with physician and patient family, coordinating pre-operative appointments, and direct communication with OR.
• Answer physician telephone line and Ortho line patient phone calls. Handle matters independently and/or triage to appropriate parties (APN/Physician Assistant).
• Create letters of medical necessity for medical equipment and supplies, as well as letters/correspondence pertaining to surgery, school, therapy, home care, etc.
• Manage physician calendar, requiring knowledge of organizational priorities and schedules. Schedule appointments for administrative meetings and family conferences.
• Coordinate physician clinics, including monitoring clinic schedules, tracking appropriate patients scheduled, checking for overbooks and potential obstacles to clinic flow.
• Maintain physician time away - submit time away and clinic cancellation requests and maintain payroll.
• Coordinate tutorials and meetings.
• Coordinate physician travel and prepare travel reimbursement forms.
• Process and maintain physician licensure, professional memberships, and medical society dues.
• Update and maintain physician Curriculum Vitae and Continuing Medical Education credits.
• Obtain insurance company authorizations for MRI, CT scans, ultrasound, etc.
• Provide back-up for scheduling line - schedule, modify, and cancel patient appointments.

Qualifications:

• High school diploma required
• MS Office, Excel, Word proficiency required

About Us

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida - along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.

Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.

Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

Learn more at Nemours.org .