Surgical Posting Coord - Labor & Delivery, Nights

University of Maryland Medical System Corporation; Largo (MD); On-site; USD 27,000 - 43,000; Full time

Benefits offered by this job

Shift Differential

Job summary

The University of Maryland Medical System Corporation seeks a Surgical Posting Coordinator to manage the schedule of inpatient and outpatient surgical procedures, coordinating with surgeons and their offices to gather information and post cases accurately.

In the OR, the coordinator will use the MSM module to post procedures within available room time, ensure correct patient data, and maintain daily/monthly statistics and routine reports.

Qualifications

• High School Diploma or GED required.
• BLS certification from American Heart Association.
• Three years clerical experience with a minimum of 1 year in medical field. Computer experience required.

Responsibilities

• Schedules/Posts inpatient and outpatient surgical procedures.
• Ensures documentation is complete, clear, concise and accurate patient information for each surgical posting.
• Coordinates the scheduling of inpatient and outpatient surgical procedures, utilizing available staffed surgery hours efficiently.
• Assumes accountability for accurate and timely patient case data into computer system.
• Integrates cases into schedule up to 24 hours prior to surgery.
• Cancels cases and enters cancelation information promptly.
• Communicates information for each surgical procedure to appropriate departments and individuals.
• Communicates Department leadership regarding any schedule changes.
• Communicates with the surgeon’s office to confirm postings after the case is posted to assure that the case has been posted correctly and matches the surgeon’s schedule.

Skills

Medical terminology

Interpersonal communication

Multitasking

Organizational skills

Education

High School Diploma or GED

BLS certification from American Heart Association

Three years clerical experience with a minimum of 1 year in medical field

Job description

POSITION SUMMARY

Under regular supervision. the Surgical Posting Coordinator is responsible for managing the schedule of inpatient and outpatient surgical procedures. The Surgical Posting Coordinator works and maintains proper communications with the surgeons and/or the surgeons’ offices to obtain necessary information to schedule complete and accurate procedures and assures the office receives information of posted cases. If assigned to the OR, the Surgical Posting Coordinator organizes and manages the scheduling grid utilizing the MSM module to post procedures within the time frames that the room is available and not interfering with another surgeon’s block time. The Surgical Posting Coordinator must make sure that all information on the patient is correct and up to date. The Surgical Posting Coordinator also maintains daily and monthly statistical data for all procedures, compiles data into periodic statistical reports according to department policy, and perform clerical duties as required.

Job Requirements

Under regular supervision. the Surgical Posting Coordinator is responsible for managing the schedule of inpatient and outpatient surgical procedures. The Surgical Posting Coordinator works and maintains proper communications with the surgeons and/or the surgeons’ offices to obtain necessary information to schedule complete and accurate procedures and assures the office receives information of posted cases. If assigned to the OR, the Surgical Posting Coordinator organizes and manages the scheduling grid utilizing the MSM module to post procedures within the time frames that the room is available and not interfering with another surgeon’s block time. The Surgical Posting Coordinator must make sure that all information on the patient is correct and up to date. The Surgical Posting Coordinator also maintains daily and monthly statistical data for all procedures, compiles data into periodic statistical reports according to department policy, and perform clerical duties as required.

Primary Responsibilities

Principal Duties

• Schedules/Posts inpatient and outpatient surgical procedures.
• Ensures documentation is complete, clear, concise and accurate patient information for each surgical posting.
• Coordinates the scheduling of inpatient and outpatient surgical procedures, utilizing available staffed surgery hours efficiently.
• Assumes accountability for accurate and timely patient case data into computer system.
• Integrates cases into schedule up to 24 hours prior to surgery.
• Cancels cases and enters cancelation information promptly.
• Communications are effective and timely.
• Communicates information for each surgical procedure to appropriate departments and individuals.
• Communicates Department leadership regarding any schedule changes.
• Communicates with the surgeon’s office to confirm postings after the case is posted to assure that the case has been posted correctly and matches the surgeon’s schedule.
• Answers telephones promptly and responds appropriately in a professional manner at all times.
• Demonstrates awareness of clinical priorities and patient issues requiring immediate attention.
• Maintains open communication with patients, physicians, visitors and/or co-workers. Speaks in a polite, clear and calm voice.
• Prioritizes phone calls and verbal messages appropriately.
• Maintains data and related records to support the delivery of care.
• Maintains a current listing of physician privileges and protocols.
• Maintains an accurate listing of physicians on Medical Records suspension list and schedules accordingly.
• Maintains a clean, safe, orderly, and functional work environment.
• Maintains physical work environment, including cleanliness, organization, upkeep of office equipment, processing work orders, and communicating with Facilities and EVS.
• Checks computer/fax/copier/printer to ensure functionality and device readiness.
• Demonstrates ability to operate phone, fax, message recorder, copier and computer hardware.
• Appropriately communicates computer system and other devices issues.
• Participates in cost containment measures by utilizing supplies efficiently and utilizing work time productively.
• Performs other clerical and support duties as directed.
• Participates in data collection and audits.
• Maintains surgical block cancelation reasons for monthly reports and block utilization review.
• Maintains form supply.
• Maintains toner/cartridge and adequate supply of paper and labels.
• Participates in unit activities.
• Performs other clerical, administrative and support duties as assigned.

Education and Experience

• High School Diploma or GED equivalent required.
• Basic Life Support (BLS) certification from American Heart Association.
• Three years clerical experience with a minimum of 1 year in medical field. Computer experience required.

Technical/Clinical Skills

Knowledge of medical terminology required. Knowledge of surgical procedures preferred. Sets priorities and handles multiple projects simultaneously, under deadlines. Individual will possess positive interpersonal and communication skills.

Benefits

• Pay Range: $19.29 - $31.40
• Other Compensation (if applicable): Shift Differential