Surgical Coordinator

Jordan-Young-Institute; Virginia Beach (VA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health benefits

401K

Paid time off

Professional development

Job summary

The Jordan-Young Institute in Virginia Beach, VA is seeking a full-time Surgery Scheduler to coordinate patient flow within a busy private practice. You will serve as a liaison between patients, surgeons, and office staff, managing appointments, pre-authorizations, and records with professionalism.

This role requires strong organization, excellent communication, and proficiency with MS Office and EHR systems.

Qualifications

• Proven experience as a surgery scheduler or medical secretary.
• Knowledge of medical terminology, regulations and medical office procedures; medical coding is desired.
• Familiarity with MS Office, databases and EHR systems.
• Excellent customer service with empathy and professionalism.

Responsibilities

• Receive and assist patients; act as liaison between patients, surgeons and clinicians.
• Verify insurance coverage and obtain pre-authorization as needed.
• Maintain accurate patient records including history, consent and insurance details.
• Schedule consultations and surgeries, update the calendar, coordinate staff and equipment.
• Prepare surgery packets with procedures, pre- and post-operative instructions.
• Handle calls, emails, and other admin duties, ensuring confidentiality.

Skills

Communication skills

Multitasking

Patience and discretion

Organizational skills

Medical terminology knowledge

Education

High school diploma

Tools

MS Office

EHR systems

Job description

Who we are:

The Jordan-Young Institute is a prominent multi-sub-specialty private physician practice including orthopedics, sports medicine, neurosurgery/spine, physical medicine & rehabilitation, and Physical Therapy in Virginia Beach, Virginia. We are a high-volume practice with an excellent team of dedicated professionals whose purpose is to provide the very best medical care to the patients we serve. We are seeking a full-time experienced, highly organized Surgery Scheduler. The Surgery Scheduler is responsible for administrative coordination within a physician team. The ability to multi-task is critical for success in the role.

The Surgery Scheduler should be efficient and well-spoken with experience running a medical office. If you are patient, organized, computer-savvy, and can multitask, we'd like to meet you.

What you will do:

• Receive and assist patients as needed. Acting as a point of contact between patients, surgeons, primary care physicians, and other healthcare professionals involved in the patient's care
• As needed verify insurance coverage, obtaining pre-authorization for procedures, and communicating with insurance companies.
• Maintaining accurate and up-to‑date patient records, including medical history, consent forms, and insurance information. Manage office communications (e.g. phone, correspondence)
• Scheduling consultations, surgeries, update schedule accordingly and follow‑up appointments, ensuring all necessary staff and equipment are available. Ensure confidentiality of sensitive information
• Prepare and provide patients with surgery packets information about procedures, pre‑operative instructions, and post‑operative care, as well as addressing their questions and concerns.
• Handling phone calls, emails, and other administrative duties. Act as a point of contact between patients, surgeons, primary care physicians, and other healthcare professionals involved in the patient's care

Experience Requirements:

• Proven experience as a surgery scheduler, medical secretary or similar administrative position
• Knowledge of medical terminology, regulations and medical office procedures; knowledge of medical coding is strongly desired
• Knowledge and familiarity of MS Office, databases, and EHR systems
• Outstanding communication skills. Ability to provide excellent customer service and address patient concerns with empathy and professionalism.
• Patience and discretion
• Organizational and multitasking skills
• High school diploma, required; additional training in Medical Administration is a plus

What we offer:

We strive to enrich the lives of our team and offer a variety of health and wellness benefits including medical and dental benefits, 401K program, paid time off, and an environment that celebrates continuous learning and development.

Equal Opportunity Employer

Jordan-Young Institute is an equal opportunity employer. We promote diversity of thought, culture, and background. We celebrate what makes us different and committed to building a team that represents a variety of experiences. All employment is decided on the basis of qualifications, merit, and business need.

Pay: $19.00 - $23.00 per hour

Benefits: