Surgical Case and Hospital Coordinator

Marquette University Clg-Nurse; Northern (KY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

Paid time off

Tuition benefits

Job summary

Marquette University seeks a Surgical Case & Hospital Coordinator to manage end-to-end coordination of oral and maxillofacial surgery cases requiring hospital-based care.

This role serves as the central point of contact between the dental school, affiliated hospitals, the OMFS and GPR programs, and patients to ensure efficient scheduling, complete preoperative preparation, and seamless communication across all stakeholders.

Qualifications

• Bachelor's degree required.
• 3–5 years experience in surgical scheduling, hospital coordination, or clinical operations.
• Knowledge of surgical systems is preferred.

Responsibilities

• Coordinate scheduling of hospital-based surgical cases across affiliated hospitals.
• Serve as liaison between OMFS, GPR, hospital OR scheduling teams, and anesthesia services.
• Ensure preoperative requirements are completed (medical clearance, documentation, imaging, consents).
• Track case readiness and resolve gaps or delays.
• Align faculty, resident, and hospital availability to optimize OR utilization.
• Coordinate inpatient and outpatient workflows related to hospital-based care.
• Maintain case tracking systems with up-to-date information.
• Support communication with patients regarding hospital-based procedures.
• Identify and address inefficiencies in case coordination workflows.
• Collaborate with program leadership to support OMFS and GPR training needs.

Skills

Surgical scheduling

Knowledge of surgical systems

Education

Bachelor's Degree

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

If Limited Term (End Date of Assignment, Project, or Grant)

Position Type

Position Type Staff

Job Family

Job Family Operations and Administrative Services

# Hours Per Week 37.5

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package includingmedical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement!For more information, please view our Total Rewards guide .

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Surgical Case & Hospital Coordinator manages the end-to-end coordination of oral and maxillofacial surgery cases requiring hospital-based care. This role serves as the central point of contact between the dental school, affiliated hospitals, the oral and maxillofacial surgery ( OMFS ) and general practice residency ( GPR ) programs, and patients to ensure efficient scheduling, complete preoperative preparation, and seamless communication across all stakeholders.

Duties and Responsibilities

• Coordinate scheduling of hospital-based surgical cases across affiliated hospitals
• Serve as primary liaison between OMFS , GPR , hospital OR scheduling teams, and anesthesia services
• Ensure all preoperative requirements are completed (medical clearance, documentation, imaging, consents)
• Track case readiness and proactively resolve gaps or delays
• Align faculty, resident, and hospital availability to optimize OR utilization
• Coordinate inpatient and outpatient workflows related to hospital-based care
• Maintain case tracking systems and ensure accurate, up-to-date information
• Support communication with patients regarding hospital-based procedures
• Identify and address operational inefficiencies in case coordination workflows
• Collaborate with program leadership to support both OMFS and GPR training needs
• Performs all other duties and responsibilities as assigned or directed by the supervisor.

Required Knowledge, Skills and Abilities

• Bachelor’s Degree
• 3–5 years’ experience in surgical scheduling, hospital coordination, or clinical operations
• Knowledge of surgical systems

Preferred Knowledge, Skills and Abilities

• Experience working with hospital systems, OR scheduling, or procedural care strongly preferred
• Experience with OMFS , dentistry, or surgical specialties
• Familiarity with hospital credentialing, OR block time, and perioperative workflows

Department

Posting Date

Posting Date 08/13/2026

Closing Date

Special Instructions to Applicants

EOE Statement

It is the policy of Marquette University to provide equal employment opportunities ( EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree?
  • Yes
  • No
• * Do you have a minimum of 3 years of related experience?
  • Yes
  • No