Surgery Scheduling Specialist

County of Santa Clara; California; On-site; USD 25,000 - 39,000; Part time

Job summary

County of Santa Clara is seeking an organized clerical professional to support surgical scheduling across hospitals and clinics. Under minimal supervision, you will arrange pre-authorizations, book pre-operative and post-operative appointments, and manage operating room schedules while keeping accurate databases.

This role requires strong medical terminology knowledge, attention to detail, and the ability to work across sites.

Qualifications

• Experience scheduling surgical procedures and coordinating pre-/post-operative steps.
• Ability to maintain master surgery calendar for physicians.
• Experience obtaining authorizations and pre-authorization referrals.
• Ability to educate patients on surgical processes and appointments.
• Proficient in medical terminology and patient interactions.
• Strong data entry and CPT/ICD-9 coding knowledge.

Responsibilities

• Schedule patient surgical procedures and coordinate appointments to optimize OR usage.
• Maintain master surgery calendar for physicians.
• Request authorizations and pre-authorization referrals for procedures.
• Procure required surgery equipment and supplies.
• Educate patients about procedures, tests, insurance, and appointments.
• Input CPT/ICD-9 codes for billing.
• Maintain files, records and databases of surgery schedules.
• May be assigned as Disaster Service Worker.

Skills

Office administration

Medical terminology

Interviewing techniques

Customer service

Scheduling

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheet

Database

Billing software

Job description

County of Santa Clara is seeking an organized clerical professional to support surgical scheduling across hospitals and clinics. Under minimal supervision, you will arrange pre-authorizations, book pre-operative and post-operative appointments, and manage operating room schedules while keeping accurate databases.

This role requires strong medical terminology knowledge, attention to detail, and the ability to work across sites.