Surgery Scheduling Assistant

Hopedale Medical Complex; Hopedale (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Excellent benefits package

Quality childcare located in Hopedale

HMC Wellness Center membership

401(k) plan with employer match

Job summary

Hopedale Medical Complex is seeking a Surgery Scheduling Assistant to support the Surgery Scheduler and Ambulatory Surgery Department (ASD). This role combines patient scheduling, administrative tasks, and clinical support in a busy healthcare setting.

You will schedule surgeries, coordinate patient information, operate the EHR system, and collaborate with nurses and staff to ensure smooth operations and high-quality patient care.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Typing speed 40–50 words per minute with at least 90% accuracy.
• Current CPR certification or the ability to obtain certification within three months of hire.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Knowledge of medical terminology.
• Willingness to learn new systems, procedures, and responsibilities.
• Ability to work collaboratively with patients and healthcare professionals in a busy clinical environment.

Responsibilities

• Assist with surgery scheduling, patient coordination, and follow-up communication.
• Answer telephone calls for surgery scheduling and the Ambulatory Surgery Department.
• Maintain accurate surgery schedules, update tracking logs, and verify patient information.
• Learn and use HMC’s electronic health record (EHR) system.
• Communicate with patients, staff, and other departments to support coordinated patient care.
• Assist with rooming patients, obtaining vital signs, and cleaning patient rooms in the ASD unit.
• Help transport patients to and from the ASD unit while maintaining patient safety and comfort.
• Maintain accurate and confidential patient records.
• Support other departmental needs as assigned and within the scope of training and authorized responsibilities.

Skills

Organizational skills

Communication skills

Typing speed 40–50 wpm

MS Word

MS Excel

Outlook

EHR system

Medical terminology

Willingness to learn

Teamwork

Tools

MS Word

MS Excel

Outlook

EHR system

Job description

Hopedale Medical Complex | Full-Time | Surgery Department

Schedule: Monday–Friday, 8:00 a.m.–4:30 p.m.

Are you organized, detail-oriented, and interested in working in a healthcare environment where every day brings opportunities to learn something new? Hopedale Medical Complex is looking for a Surgery Scheduling Assistant to support our Surgery Scheduler and Ambulatory Surgery Department (ASD).

This is a multifaceted position that combines patient scheduling, administrative responsibilities, and clinical support. You’ll work closely with nurses and other healthcare professionals to help coordinate surgical procedures, support patients, and keep department operations running smoothly. If you enjoy working with people, staying organized, and developing new skills, this could be a great opportunity for you!

What You’ll Do

Assist with surgery scheduling, patient coordination, and follow-up communication.

Answer telephone calls for surgery scheduling and the Ambulatory Surgery Department.

Maintain accurate surgery schedules, update tracking logs, and verify patient information.

Learn and use HMC’s electronic health record (EHR) system.

Communicate with patients, staff, and other departments to support coordinated patient care.

Assist with rooming patients, obtaining vital signs, and cleaning patient rooms in the ASD unit.

Help transport patients to and from the ASD unit while maintaining patient safety and comfort.

Maintain accurate and confidential patient records.

Support other departmental needs as assigned and within the scope of training and authorized responsibilities.

What We’re Looking For

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Proficiency in Microsoft Word, Excel, and Outlook.

Knowledge of medical terminology.

Typing speed of 40–50 words per minute with at least 90% accuracy.

Current CPR certification or the ability to obtain certification within three months of hire.

A willingness to learn new systems, procedures, and responsibilities.

The ability to work collaboratively with patients and healthcare professionals in a busy clinical environment.

Why Join Hopedale Medical Complex?

At HMC, you’ll have the opportunity to become part of a team that values quality care, teamwork, and service to our community. This position offers variety and the opportunity to build skills in both healthcare administration and clinical support.

HMC Offers

Excellent benefits package

Quality childcare located in Hopedale

HMC Wellness Center membership

401(k) plan with employer match

Hopedale Medical Complex is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, military status, or any other characteristic protected by applicable federal, state, or local law.

Hopedale Medical Complex provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.

Background Check and Drug Screen

Employment with Hopedale Medical Complex is contingent upon successful completion of applicable federal and state background checks and a pre-employment drug and alcohol screening. HMC’s drug screening process includes testing for substances prohibited under HMC policy, including cannabis (THC), consistent with applicable law and organizational requirements.