Benefits and Payroll Specialist

Hopedale Wellness Center; Northern (KY); Hybrid; USD 39,000 - 47,000; Full time

Job summary

Hopedale Medical Complex is seeking an onsite Benefits & Payroll Specialist to join our Human Resources team. This role supports employees with benefits enrollment, payroll processing, onboarding, and maintaining accurate HR records, working closely with the HR Manager.

The ideal candidate is highly organized and detail-oriented, comfortable handling confidential information, and proficient with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Ability to work onsite and commute to the HMC campus; not remote.
• Strong computer and Microsoft Office skills.
• Strong organizational, communication, customer-service, and problem-solving skills.
• Ability to maintain confidentiality and work accurately with sensitive information.
• Previous experience in HR, payroll, benefits administration, or a related field.
• Experience with payroll processing.
• Experience with employee benefits administration or Open Enrollment.

Responsibilities

• Provide onsite HR support to employees and managers.
• Coordinate and conduct in-person New Employee Orientation and onboarding.
• Assist with benefit enrollment, life events, coverage changes, and routine benefit questions.
• Support administration of medical, dental, vision, life, disability, retirement, and other benefits programs.
• Assist with Open Enrollment and benefit communications.
• Assist with preparation and processing biweekly payroll.
• Review payroll and timekeeping information for accuracy and resolve discrepancies.
• Maintain employee records and HR documentation.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Customer service

Problem-solving

Education

High school diploma or equivalent

Tools

Paycor / Employee Navigator or similar

Microsoft Office

Job description

Hopedale Medical Complex | Full-Time | Human Resources

Are you organized, detail-oriented, and someone who enjoys working directly with people in an onsite, in-person environment while keeping the details behind the scenes running smoothly?

Hopedale Medical Complex is seeking an onsiteBenefits & Payroll Specialist to join our Human Resources team. This position plays an important role in supporting our employees throughout their employment with HMC and works closely with the HR Manager and HR team in the day-to-day administration of employee benefits, payroll, onboarding, and employee records.

This is a great opportunity for someone who enjoys variety, building relationships with employees through in-person interaction, problem-solving, and balancing employee service with detail-oriented administrative work. This position requires regular face-to-face interaction with employees and Human Resources team, including in-person meetings, employee support, New Employee Orientation, and other HR-related activities. The successful candidate should be comfortable working directly with people and being present and engaged as part of the HMC Human Resources team.

Schedule, Compensation & Work Arrangement

Full-Time

Monday–Friday $28.00–$34.00 per hour, based on qualifications and experience

Onsite position located at Hopedale Medical Complex in Hopedale, Illinois

This position is not remote and does not offer a work-from-home option. Candidates must be able to reasonably commute to the HMC campus and report onsite as scheduled.

What You'll Do

In this role, you will:

• Provide onsite, day-to-day Human Resources support to employees and managers.
• Coordinate and conduct in-person New Employee Orientation and assist new employees throughout the onboarding process.
• Assist employees with benefit enrollment, qualifying life events, coverage changes, and routine benefit questions.
• Support administration of HMC's medical, dental, vision, life, disability, retirement, and other employee benefit programs.
• Assist with annual Open Enrollment and benefit communications.
• Assist with preparation and processing of HMC's biweekly payroll.
• Review payroll and timekeeping information for accuracy and help resolve discrepancies.
• Maintain employee information related to new hires, pay changes, department changes, bonuses, deductions, leave, and separations.
• Respond to routine payroll questions and assist employees with understanding payroll and benefit information.
• Maintain accurate and confidential employee records and HR documentation.
• Assist with leave, vacation, sick time, and employment-status records.
• Prepare routine HR, benefits, payroll, staffing, turnover, and leave reports.
• Help identify opportunities to improve HR, benefits, and payroll processes.
• Serve as a welcoming, professional, and confidential resource for HMC employees.

What We're Looking For

We're looking for someone who is:

• Highly organized and detail-oriented.
• Dependable and comfortable taking ownership of assigned responsibilities.
• Accurate when working with numbers, employee records, benefits, and payroll information.
• Comfortable learning and working in HR and payroll systems.
• Proficient with Microsoft Office, particularly Excel, Word, and Outlook.
• An effective written and verbal communicator.
• Approachable and committed to providing excellent customer service.
• Able to maintain strict confidentiality and exercise sound judgment.
• Comfortable managing multiple priorities and deadlines.
• A problem-solver who isn't afraid to research an issue and ask questions.
• Able to work independently while also being part of a collaborative HR team.

Qualifications

Required

• High school diploma or equivalent.
• Ability to work onsite at Hopedale Medical Complex and reasonably commute to the HMC campus as scheduled. This position is not eligible for remote or work-from-home employment.
• Strong computer and Microsoft Office skills.
• Strong organizational, communication, customer-service, and problem-solving skills.
• Ability to maintain confidentiality and work accurately with sensitive employee and compensation information.
• Previous experience in Human Resources, payroll, benefits, administration, accounting, or a related field.
• Experience with Paycor, Employee Navigator, or a similar HR, payroll, or benefits platform.
• Experience supporting or processing payroll.
• Experience with employee benefit administration, enrollment, or Open Enrollment.

Preferred

• Experience working with self-funded health plans.
• Experience with employee leave or timekeeping administration.
• Healthcare or other professional office experience.
• Experience working with insurance brokers.

Why Hopedale Medical Complex?

At Hopedale Medical Complex, Human Resources supports employees across a diverse healthcare organization. This position offers the opportunity to develop experience across multiple areas of HR while becoming a trusted resource for employees and an important member of a collaborative Human Resources team.

Hopedale Medical Complex is an Equal Opportunity Employer.