Surgery Scheduling Assistant

Hopedale Medical Complex; Normal (IL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Excellent benefits package

Quality childcare located in Hopedale

HMC Wellness Center membership

401(k) plan with employer match

Job summary

Hopedale Medical Complex in Normal, IL is seeking a Surgery Scheduling Assistant to support the Surgery Scheduler and Ambulatory Surgery Department. This multifaceted role combines scheduling, patient coordination, and clinical support in a busy healthcare setting.

You’ll work with nurses and staff to maintain accurate schedules, handle patient information, learn the EHR system, and ensure smooth operations. Strong organization, clear communication, and a willingness to learn are essential.

Qualifications

• Strong organization and attention to detail.
• Excellent written and verbal communication skills.
• Typing speed of 40–50 wpm with high accuracy.
• Willingness to learn new systems, procedures, and responsibilities.
• Ability to work collaboratively with patients and healthcare professionals.

Responsibilities

• Assist with surgery scheduling and patient coordination.
• Answer calls for surgery scheduling and the Ambulatory Surgery Department.
• Maintain accurate surgery schedules and verify patient information.
• Learn and use the EHR system.
• Support patient care and coordinated department operations.
• Transport patients and assist with rooming and vital signs.

Skills

Organizational skills

Written and verbal communication

Typing speed 40-50 wpm

Willingness to learn systems

Teamwork and collaboration

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Surgery Scheduling Assistant

Hopedale Medical Complex | Full-Time | Surgery Department

Schedule

MondayFriday, 8:00 a.m.4:30 p.m.

Are you organized, detail-oriented, and interested in working in a healthcare environment where every day brings opportunities to learn something new? Hopedale Medical Complex is looking for a Surgery Scheduling Assistant to support our Surgery Scheduler and Ambulatory Surgery Department (ASD).

This is a multifaceted position that combines patient scheduling, administrative responsibilities, and clinical support. You’ll work closely with nurses and other healthcare professionals to help coordinate surgical procedures, support patients, and keep department operations running smoothly. If you enjoy working with people, staying organized, and developing new skills, this could be a great opportunity for you!

What You’ll Do

• Assist with surgery scheduling, patient coordination, and follow-up communication.
• Answer telephone calls for surgery scheduling and the Ambulatory Surgery Department.
• Maintain accurate surgery schedules, update tracking logs, and verify patient information.
• Learn and use HMC's electronic health record (EHR) system.
• Communicate with patients, staff, and other departments to support coordinated patient care.
• Assist with rooming patients, obtaining vital signs, and cleaning patient rooms in the ASD unit.
• Help transport patients to and from the ASD unit while maintaining patient safety and comfort.
• Maintain accurate and confidential patient records.
• Support other departmental needs as assigned and within the scope of training and authorized responsibilities.

What We’re Looking For

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Knowledge of medical terminology.
• Typing speed of 4050 words per minute with at least 90% accuracy.
• Current CPR certification or the ability to obtain certification within three months of hire.
• A willingness to learn new systems, procedures, and responsibilities.
• The ability to work collaboratively with patients and healthcare professionals in a busy clinical environment.

Why Join Hopedale Medical Complex?

At HMC, you'll have the opportunity to become part of a team that values quality care, teamwork, and service to our community. This position offers variety and the opportunity to build skills in both healthcare administration and clinical support.

HMC Offers

• Excellent benefits package
• Quality childcare located in Hopedale
• HMC Wellness Center membership
• 401(k) plan with employer match

Equal Employment Opportunity

Hopedale Medical Complex is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, military status, or any other characteristic protected by applicable federal, state, or local law.

Hopedale Medical Complex provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.

Background Check and Drug Screen

Employment with Hopedale Medical Complex is contingent upon successful completion of applicable federal and state background checks and a pre-employment drug and alcohol screening. HMC's drug screening process includes testing for substances prohibited under HMC policy, including cannabis (THC), consistent with applicable law and organizational requirements.

Compensation Details

18-20 Hourly Wage