Surgery Scheduler: Precise Pre-Op & OR Coordination

City of Hope; Irvine (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

City of Hope is seeking a dedicated Scheduling Coordinator to manage the accurate scheduling of inpatient and outpatient surgical procedures and related pre-operative appointments. The role coordinates with OR staff, New Patient Services, and the Admitting Department to ensure timely, complete pre-op documentation and tests.

Your responsibilities include coordinating surgery dates, obtaining necessary pre-op clearances, managing pre-op authorizations, and handling patient communications

Qualifications

• High school diploma or equivalent; experience may substitute for minimum education requirements.
• Two years work experience in a medical environment; two years medical office experience preferred.
• Medical terminology

Responsibilities

• Coordinate surgery cases and outpatient procedures for the department of surgery and all of the associated divisions.
• Coordinate surgical procedure with OR staff and patient to ensure patients are properly scheduled.
• Initiates and reviews the surgical procedure Scheduling Data Sheet. Ensures all documentation is complete and the correct pre-op tests are ordered in a timely manner.
• Coordinates with New Patient Services to ensure biopsy slides, reports and any other pertinent information is available prior to the patient’s surgery date.
• Schedules pre-op appointments. Ensures all documentation is complete and the correct information is communicated and distributed to the patients in a timely manner.
• Coordinates pre-op authorizations with the Utilization Review Department and ensures that all clearances requested by provider are received prior to the procedure date.
• Processes pre-op consultations.
• Processes labs, surgical orders, EKGs, x-rays or any ancillary services as requested by providers.
• Ensures all clearances requested by provider are received prior to the surgery date.
• Directs patient calls regarding pre-op instructions and post op questions.
• Coordinates date of surgery based on doctors OR block time schedules and clinic schedules.
• Coordinates pre-op admission with the Admitting Department.

Skills

Medical terminology

Education

High school degree or equivalent

Job description

City of Hope is seeking a dedicated Scheduling Coordinator to manage the accurate scheduling of inpatient and outpatient surgical procedures and related pre-operative appointments. The role coordinates with OR staff, New Patient Services, and the Admitting Department to ensure timely, complete pre-op documentation and tests.

Your responsibilities include coordinating surgery dates, obtaining necessary pre-op clearances, managing pre-op authorizations, and handling patient communications