Surgery Scheduler - OC

City of Hope; Irvine (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

City of Hope is seeking a dedicated Scheduling Coordinator to manage the accurate scheduling of inpatient and outpatient surgical procedures and related pre-operative appointments. The role coordinates with OR staff, New Patient Services, and the Admitting Department to ensure timely, complete pre-op documentation and tests.

Your responsibilities include coordinating surgery dates, obtaining necessary pre-op clearances, managing pre-op authorizations, and handling patient communications

Qualifications

• High school diploma or equivalent; experience may substitute for minimum education requirements.
• Two years work experience in a medical environment; two years medical office experience preferred.
• Medical terminology

Responsibilities

• Coordinate surgery cases and outpatient procedures for the department of surgery and all of the associated divisions.
• Coordinate surgical procedure with OR staff and patient to ensure patients are properly scheduled.
• Initiates and reviews the surgical procedure Scheduling Data Sheet. Ensures all documentation is complete and the correct pre-op tests are ordered in a timely manner.
• Coordinates with New Patient Services to ensure biopsy slides, reports and any other pertinent information is available prior to the patient’s surgery date.
• Schedules pre-op appointments. Ensures all documentation is complete and the correct information is communicated and distributed to the patients in a timely manner.
• Coordinates pre-op authorizations with the Utilization Review Department and ensures that all clearances requested by provider are received prior to the procedure date.
• Processes pre-op consultations.
• Processes labs, surgical orders, EKGs, x-rays or any ancillary services as requested by providers.
• Ensures all clearances requested by provider are received prior to the surgery date.
• Directs patient calls regarding pre-op instructions and post op questions.
• Coordinates date of surgery based on doctors OR block time schedules and clinic schedules.
• Coordinates pre-op admission with the Admitting Department.

Skills

Medical terminology

Education

High school degree or equivalent

Job description

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary:

Responsible for the accurate scheduling coordination of inpatient and outpatient surgical procedures and related outpatient pre-operative appointments.

As a successful candidate, you will:

• Directly responsible for coordinating surgery cases and outpatient procedures for the department of surgery and all of the associated divisions.
• Coordinates surgical procedure with OR staff and patient to ensure patients are properly scheduled.
• Initiates and reviews the surgical procedure Scheduling Data Sheet. Ensures all documentation is complete and the correct pre-op tests are ordered in a timely manner.
• Coordinates with New Patient Services to ensure biopsy slides, reports and any other pertinent information is available prior to the patient’s surgery date.
• Schedules pre-op appointments. Ensures all documentation is complete and the correct information is communicated and distributed to the patients in a timely manner.
• Coordinates pre-op authorizations with the Utilization Review Department and ensures that all clearances requested by provider are received prior to the procedure date.
• Processes pre-op consultations.
• Processes labs, surgical orders, EKGs, x-rays or any ancillary services as requested by providers.
• Ensures all clearances requested by provider are received prior to the surgery date.
• Directs patient calls regarding pre-op instructions and post op questions.
• Coordinates date of surgery based on doctors OR block time schedules and clinic schedules.
• Coordinates pre-op admission with the Admitting Department.

Your qualifications should include:

• High school degree or equivalent. Experience may substitute for minimum education requirements.
• Two years work experience in a medical environment. Two years medical office experience: Preferred
• Medical terminology

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.