Surgery Scheduler - Pain Management Clinic

DeTar Healthcare System; Victoria (TX); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

PTO and extended illness benefits

Job summary

DeTar Healthcare System seeks a detail-oriented Surgery Scheduler to coordinate and schedule procedures in our clinical setting. You will ensure accurate scheduling, proper documentation, and clear communication between patients, providers, and surgical teams.

The role requires 1–3 years of scheduling experience in a clinical or hospital environment, with strong knowledge of EHR systems and Microsoft Office. Location is on-site with competitive benefits.

Qualifications

• Associate degree preferred.
• 1–3 years of medical scheduling or related administrative experience required.
• Experience in a clinical or hospital surgical scheduling environment preferred.
• Knowledge of HIPAA and patient confidentiality.

Responsibilities

• Schedule surgical procedures, pre-op appointments, and follow-ups with surgeons and staff.
• Confirm surgery details with patients, including prep instructions and documentation.
• Verify insurance and obtain prior authorizations as needed.
• Coordinate with facilities to ensure resources and protocol compliance.
• Enter procedures into scheduling system and EHR accurately and timely.
• Communicate scheduling changes to patients and care teams.
• Maintain detailed records of schedules, cancellations and reschedules.
• Provide excellent patient service and respond to inquiries about scheduling.

Skills

Surgical scheduling

Communication

Organization

HIPAA compliance

Education

Associate Degree in Healthcare Administration

Tools

Scheduling software

EHR systems

Microsoft Office

Job description

Why Join Us?

• Be Valued for What You Bring to the Team – Competitive pay that rewards your hard work
• Benefits You Can Count On – Medical, dental, vision, and life insurance coverage
• Work Hard. Recharge Often. – Generous PTO and extended illness benefits
• Invest in Your Future – 401(k) with company match
• Grow With Us – Career development, learning opportunities, and advancement pathways
• We Invest in Your Success – Licensure and certification reimbursement for eligible roles
• Student Loan Support – Assistance available for eligible roles
• Your Wins Deserve Recognition – Employee rewards and recognition programs
• A Team You'll Love Working With – A collaborative, purpose-driven culture making a difference every day
• Additional Voluntary Benefits – Choose from options such as pet insurance, identity protection, and legal insurance.
  

Job Summary

The Surgery Scheduler - Clinics is responsible for coordinating and scheduling surgical procedures for patients in a clinical setting. This role ensures accuracy in scheduling, proper documentation, and effective communication between patients, providers, and surgical teams. The Surgery Scheduler plays a vital role in ensuring an efficient workflow and a positive patient experience.

Essential Functions

• Schedules surgical procedures, pre-operative appointments, and follow-up visits in coordination with surgeons and clinical staff.
• Confirms surgery details with patients, including preparation instructions, arrival times, and necessary documentation.
• Verifies patient insurance coverage and obtains prior authorizations as required.
• Coordinates with surgical facilities to ensure proper scheduling, availability of resources, and compliance with protocols.
• Ensures accurate and timely entry of surgical procedures into the scheduling system and electronic health records (EHR).
• Communicates with patients regarding any scheduling changes, delays, or cancellations.
• Collaborates with clinical teams to optimize surgical schedules and minimize conflicts.
• Prepares and distributes surgery schedules to relevant departments, ensuring all necessary personnel are informed.
• Maintains detailed records of scheduled procedures, cancellations, and reschedules.
• Provides excellent customer service and serves as a point of contact for patient inquiries related to surgical scheduling.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Healthcare Administration or a related field preferred
• 1-3 years of experience in medical scheduling, surgical coordination, or a related administrative role required
• Experience in a clinical or hospital surgical scheduling environment preferred

Knowledge, Skills And Abilities

• Strong knowledge of surgical scheduling processes and medical terminology.
• Proficiency in electronic health records (EHR) and scheduling software.
• Excellent organizational and multitasking skills to manage complex schedules.
• Strong communication and interpersonal skills to interact with patients, providers, and surgical teams.
• Ability to handle confidential patient information in compliance with HIPAA regulations.
• Attention to detail to ensure accuracy in scheduling and documentation.
• Proficiency in Microsoft Office Suite and other administrative tools.
• Commitment to providing high‑quality customer service and patient support.

This position is not eligible for immigration sponsorship now or in the future. Applicants must be authorized to work in the U.S. for an employer.