Surgery Scheduler: OR & Pre-Op Coordinator

The University of Texas at Austin; Austin (TX); On-site; USD 42,000 - 51,000; Full time

Job summary

The University of Texas at Austin seeks a detail‑oriented Surgery Scheduler to coordinate and schedule surgical procedures across hospital and outpatient settings. You will manage operating room utilization, verify pre‑op documentation, and communicate with surgeons and staff to ensure smooth scheduling.

As a required team member, you will verify patient information, obtain consents, coordinate pre‑op tests, and liaise with insurance for pre‑authorizations, while maintaining accurate records and

Qualifications

• Requires a High School Diploma/GED
• At least 2 year(s) of experience in medical scheduling or a related field.
• Preferred: Associate's Degree in healthcare administration or related field
• Preferred: At least 3 year(s) of experience in surgical scheduling within a healthcare setting.
• Preferred: CMS certification or equivalent

Responsibilities

• Manages the scheduling of surgical procedures, ensuring optimal use of operating rooms.
• Communicates with surgeons and clinical staff to confirm availability and requirements.
• Updates and maintains the surgical schedule in the hospital's scheduling system.
• Collects and verifies patient information and pre-operative documentation.
• Ensures all necessary consents and medical records are obtained and filed.
• Coordinates with insurance providers for pre-authorization of procedures.
• Provides patients with pre-operative instructions and information.
• Answers patient inquiries regarding surgical procedures and schedules.
• Coordinates pre-operative appointments and tests as needed.
• Monitors and manages the availability of surgical equipment and supplies.
• Works closely with the supply chain team to ensure timely procurement of necessary items.
• Assists in the preparation of operating rooms for scheduled procedures.
• Maintains accurate records of surgical procedures and patient interactions.
• Prepares reports and documentation for the surgical team and hospital administration.
• Supports the Surgery Scheduling Manager with administrative tasks as needed

Skills

Scheduling experience

Communication

Education

High School Diploma/GED

Associate's Degree in healthcare administration or related field

CMS certification

Job description

The University of Texas at Austin seeks a detail‑oriented Surgery Scheduler to coordinate and schedule surgical procedures across hospital and outpatient settings. You will manage operating room utilization, verify pre‑op documentation, and communicate with surgeons and staff to ensure smooth scheduling.

As a required team member, you will verify patient information, obtain consents, coordinate pre‑op tests, and liaise with insurance for pre‑authorizations, while maintaining accurate records and