Surgery Scheduler, UT Health Austin

Phase2 Technology; Austin (TX); On-site; USD 41,850 - 51,150; Full time

Job summary

Phase2 Technology is seeking a Surgery Scheduler for UT Health Austin. The position involves coordinating surgical procedures and ensuring accurate pre-operative documentation is communicated to the surgical team.

Ideal candidates should have at least 2 years of experience in medical scheduling. The job offers a competitive salary starting at $46,500, and the role may be exposed to various workplace hazards.

Qualifications

• Minimum 2 years of experience in medical scheduling or related field.
• Preferred minimum of 3 years of experience in surgical scheduling.

Responsibilities

• Coordinate surgical schedules and manage scheduling of procedures.
• Collect and verify patient information and pre-operative documentation.
• Provide patients with pre-operative instructions and information.
• Monitor and manage availability of surgical equipment and supplies.
• Maintain accurate records of surgical procedures and patient interactions.
• Assist in training new staff on scheduling procedures.
• Engage in quality improvement initiatives for scheduling efficiency.
• Manage last-minute changes to the surgical schedule.

Skills

Planning and organizing

Communication

Attention to detail

Customer focus

Problem solving

Education

High school diploma or equivalent

Associate's degree in healthcare administration or related field

Job description

Job Posting Title

Surgery Scheduler, UT Health Austin

Hiring Department

Dell Medical School

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

Dell Medical School is seeking a Surgery Scheduler for the Access Center.

Purpose

The Surgery Scheduler is responsible for coordinating and scheduling surgical procedures for the hospital and outpatient clinics. This role ensures that all necessary pre‑operative documentation and patient information are accurately recorded and communicated to the surgical team. The Surgery Scheduler works closely with surgeons, nurses, anesthesiologists, and administrative staff to optimize the surgical schedule and ensure efficient use of resources.

Responsibilities

• Coordinate surgical schedules: manage the scheduling of surgical procedures, ensuring optimal use of operating rooms; communicate with surgeons and clinical staff to confirm availability and requirements; update and maintain the surgical schedule in the hospital's scheduling system.
• Pre‑operative documentation: collect and verify patient information and pre‑operative documentation; ensure all necessary consents and medical records are obtained and filed; coordinate with insurance providers for pre‑authorization of procedures.
• Patient communication: provide patients with pre‑operative instructions and information; answer patient inquiries regarding surgical procedures and schedules; coordinate pre‑operative appointments and tests as needed.
• Resource management: monitor and manage the availability of surgical equipment and supplies; work closely with the supply chain team to ensure timely procurement of necessary items; assist in the preparation of operating rooms for scheduled procedures.
• Administrative support: maintain accurate records of surgical procedures and patient interactions; prepare reports and documentation for the surgical team and hospital administration; support the Surgery Scheduling Manager with administrative tasks as needed.
• Training and development: assist in training new staff on scheduling procedures and systems; participate in continuing education and professional development opportunities.
• Quality improvement: engage in quality improvement initiatives to enhance scheduling efficiency and patient care; provide feedback and suggestions for process improvements.
• Emergency scheduling: manage last‑minute changes to the surgical schedule due to emergencies or cancellations; coordinate with clinical staff to accommodate urgent surgical needs.

Knowledge, Skills, and Abilities

• Planning and organizing: effectively organize tasks and resources to achieve goals; create detailed schedules, prioritize tasks, and manage time efficiently.
• Communication: clearly convey information and instructions to patients and staff; provide clear pre‑operative instructions and communicate changes promptly.
• Attention to detail: ensure accuracy in documentation and scheduling; verify patient information, check pre‑operative documentation, and maintain accurate records.
• Customer focus: understand and meet the needs of patients and clinical staff; provide excellent patient service, anticipate needs, and resolve issues effectively.
• Problem solving: identify and resolve scheduling conflicts and issues; adjust schedules for emergencies, find solutions for resource shortages, and collaborate with staff to resolve problems.

Required Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of experience in medical scheduling or a related field.

Preferred Qualifications

• Associate's degree in healthcare administration or a related field.
• Minimum of 3 years of experience in surgical scheduling within a healthcare setting.
• Certified Medical Scheduler (CMS) or equivalent certification.

Salary Range

$46,500+ depending on qualifications

Working Conditions

• Standard office equipment.
• Repetitive use of a keyboard.
• May be exposed to occupational hazards such as communicable diseases, blood‑borne pathogens, ionizing and non‑ionizing radiation, hazardous medications, and disoriented or combative patients.

Equal Opportunity Employer

The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment.