Surgery Scheduler

California Pain; San Diego (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

California Pain Group is seeking an ASC Front Office Surgery Scheduler to coordinate and schedule procedures at the La Mesa ASC. You will act as the primary liaison among patients, physicians, and surgical staff to ensure timely, accurate scheduling and proper preoperative prep.

The ideal candidate has 1–2 years of medical office scheduling experience, strong communication, attention to detail, and proficiency with EMR systems and Microsoft Office.

Qualifications

• High school diploma or equivalent is required.
• 1–2 years of experience in a medical office or surgical scheduling environment preferred.
• Familiarity with insurance processes and medical terminology is a plus.

Responsibilities

• Coordinate and schedule surgical procedures with physicians, nurses, and patients.
• Verify surgery times, locations, required equipment, and staff availability.
• Obtain prior authorizations and insurance verifications for scheduled procedures.
• Communicate pre-operative instructions and ensure completion of paperwork and lab work.
• Input and maintain scheduling data in the EMR system.
• Collaborate with billing to confirm payer coverage and patient responsibility.
• Manage ASC calendar to avoid conflicts and optimize resources.
• Respond promptly to scheduling inquiries from patients, surgeons, and staff.
• Assist front desk with check-in/out, phones, and other administrative tasks.
• Maintain HIPAA and ASC regulatory compliance.

Skills

Interpersonal skills

Organizational skills

Multitasking

Communication skills

Education

High school diploma

Tools

EMR systems

Microsoft Office

Job description

Job Title: ASC Front Office Surgery Scheduler
Department: Front Office / Scheduling
Reports To: Practice Manager / ASC Administrator
Location: La Mesa
Employment Type: Full-Time

Position Summary:

The ASC Front Office Surgery Scheduler is responsible for coordinating and scheduling surgical procedures at the Ambulatory Surgery Center (ASC). This role serves as the primary point of contact between patients, physicians, and surgical staff to ensure timely, accurate scheduling and preoperative preparation. The ideal candidate has excellent communication skills, strong attention to detail, and the ability to thrive in a fast-paced medical office environment.

Key Responsibilities:

• Coordinate and schedule surgical procedures in collaboration with physicians, nurses, and patients.
• Verify surgery times, locations, required equipment, and staff availability.
• Obtain prior authorizations and insurance verifications for scheduled procedures.
• Communicate pre-operative instructions to patients and ensure completion of necessary paperwork and lab work.
• Input and maintain accurate scheduling information in the electronic medical records (EMR) system.
• Collaborate with the billing department to confirm payer coverage and patient responsibility.
• Manage surgical calendar to avoid conflicts and ensure optimal use of ASC resources.
• Respond promptly to inquiries from patients, surgeons, and staff regarding scheduling issues.
• Assist front desk staff with check-in/out, phones, and other administrative tasks as needed.
• Maintain compliance with HIPAA and ASC regulatory requirements.

Qualifications:

• High school diploma or equivalent (required).
• Minimum 1-2 years of experience in a medical office or surgical scheduling environment (required).
• Familiarity with insurance processes and medical terminology (preferred).
• Strong computer skills, including EMR systems and Microsoft Office Suite.
• Excellent interpersonal, organizational, and multitasking abilities.
• Ability to maintain professionalism and confidentiality in all situations.

Working Conditions:

• Office environment within an Ambulatory Surgery Center.
• May require occasional lifting of office supplies or patient charts.
• Fast-paced setting with frequent interaction with patients and healthcare providers.