Surgery Scheduler

FASHION ISLAND SURGERY CENTER, LLC; Newport Beach (CA); On-site; USD 30,000 - 52,000; Full time

Job summary

Fashion Island Surgery Center, LLC in Newport Beach, CA is seeking a Per Diem Surgery Scheduler to coordinate procedures, confirm surgeon availability, and manage documents.

The role requires strong organizational skills, knowledge of medical terminology, and proficiency with EMR and scheduling software to ensure smooth patient flow and HIPAA compliance. Prior ambulatory surgery scheduling is preferred.

Qualifications

• High school diploma or equivalent is required.
• Minimum one year of surgery scheduling experience preferred, ambulatory setting desired.
• Knowledge of medical terminology, surgical procedures, and insurance authorizations.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office and EMR systems.

Responsibilities

• Schedule surgical procedures in accordance with surgeon availability, facility resources, and patient preferences.
• Coordinate surgery dates and times with physicians, anesthesia providers, and OR personnel.
• Verify receipt of required documentation, including H&P, insurance authorizations, and preoperative results.
• Communicate preoperative instructions to patients as directed.
• Maintain accurate scheduling records in the EMR/scheduling system.
• Confirm procedure details, implant requests, and special equipment needs.
• Coordinate schedule changes, cancellations, and additions as needed.
• Work with the clinical team to ensure efficient patient flow and OR utilization.
• Ensure confidentiality of patient information and comply with HIPAA regulations.
• Assist with front office and administrative duties as assigned.

Skills

Organizational skills

Communication skills

Teamwork

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Office

EMR systems

Scheduling software

Job description

Position Summary

We are seeking a detail-oriented and highly organized

• Schedule surgical procedures in accordance with surgeon availability, facility resources, and patient preferences.
• Coordinate surgery dates and times with physicians, anesthesia providers, and operating room personnel.
• Verify receipt of required documentation, including:
• History and Physical (H&P).
• Preoperative clearance and testing results.
• Communicate preoperative instructions to patients as directed.
• Maintain accurate scheduling records in the electronic health record and/or scheduling system.
• Confirm procedure details, implant requests, and special equipment needs.
• Coordinate schedule changes, cancellations, and additions as needed.
• Work closely with the clinical team to ensure efficient patient flow and operating room utilization.
• Ensure confidentiality of patient information and comply with HIPAA regulations.
• Assist with front office and administrative duties as assigned.

Position Summary

We are seeking a detail-oriented and highly organized Per Diem Surgery Scheduler to support our ambulatory surgery center. The Surgery Scheduler is responsible for coordinating surgical procedures, ensuring accurate scheduling, obtaining required documentation, communicating with physicians' offices, and providing excellent customer service to patients and healthcare providers.

Essential Duties And Responsibilities

• Schedule surgical procedures in accordance with surgeon availability, facility resources, and patient preferences.
• Coordinate surgery dates and times with physicians, anesthesia providers, and operating room personnel.
• Verify receipt of required documentation, including:
  • History and Physical (H&P).
  • Insurance authorizations.
  • Preoperative clearance and testing results.
  • Communicate preoperative instructions to patients as directed.
  • Maintain accurate scheduling records in the electronic health record and/or scheduling system.
  • Confirm procedure details, implant requests, and special equipment needs.
  • Coordinate schedule changes, cancellations, and additions as needed.
  • Work closely with the clinical team to ensure efficient patient flow and operating room utilization.
  • Ensure confidentiality of patient information and comply with HIPAA regulations.
  • Assist with front office and administrative duties as assigned.
• Communicate preoperative instructions to patients as directed.
• Assist with front office and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Minimum one year of surgery scheduling experience preferred, preferably in an ambulatory surgery center, hospital, or physician practice.
• Knowledge of medical terminology, surgical procedures, and insurance authorization processes.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office applications and electronic medical record systems.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Experience scheduling plastic surgery, cosmetic surgery, or other specialty procedures.
• Knowledge of AAAHC accreditation standards and ASC operations.
• Experience with insurance verification and prior authorizations.

Physical Requirements

• Ability to sit for extended periods.
• Ability to communicate effectively by phone and in person.
• Ability to perform administrative duties requiring computer use.