Surgery Scheduler

Fashion Island Surgery Center; Newport Beach (CA); On-site; USD 41,000 - 55,000; Part time

Job summary

Fashion Island Surgery Center is seeking a detail-oriented Per Diem Surgery Scheduler to support our ambulatory facility in Newport Beach. You will coordinate surgical procedures, verify documentation, and communicate with physicians' offices and patients to ensure smooth scheduling and patient flow.

Responsibilities include aligning surgeon availability with OR resources, handling insurance authorizations, preoperative clearance, and maintaining accurate records in the scheduling system while

Qualifications

• High school diploma or equivalent required.
• Minimum one year of surgery scheduling experience preferred.
• Knowledge of medical terminology, procedures, and insurance authorization processes.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office and EMR systems.
• Ability to work independently and as part of a team.

Responsibilities

• Schedule surgical procedures in accordance with surgeon availability, facility resources, and patient preferences.
• Coordinate surgery dates and times with physicians, anesthesia providers, and operating room personnel.
• Verify receipt of required documentation, including: History and Physical (H&P).
• Insurance authorizations.
• Preoperative clearance and testing results.
• Communicate preoperative instructions to patients as directed.
• Maintain accurate scheduling records in the electronic health record and/or scheduling system.
• Confirm procedure details, implant requests, and special equipment needs.
• Coordinate schedule changes, cancellations, and additions as needed.
• Work closely with the clinical team to ensure efficient patient flow and operating room utilization.
• Ensure confidentiality of patient information and comply with HIPAA regulations.
• Assist with front office and administrative duties as assigned.

Skills

Organizational skills

Multitasking

Communication

Medical terminology

HIPAA knowledge

Education

High school diploma or equivalent

Tools

Microsoft Office

EMR systems

Job description

Position Summary:

We are seeking a detail-oriented and highly organized Per Diem Surgery Scheduler to support our ambulatory surgery center. The Surgery Scheduler is responsible for coordinating surgical procedures, ensuring accurate scheduling, obtaining required documentation, communicating with physicians' offices, and providing excellent customer service to patients and healthcare providers.

Essential Duties and Responsibilities:

• Schedule surgical procedures in accordance with surgeon availability, facility resources, and patient preferences.
• Coordinate surgery dates and times with physicians, anesthesia providers, and operating room personnel.
• Verify receipt of required documentation, including:
  • History and Physical (H&P).
• Insurance authorizations.
• Preoperative clearance and testing results.
• Communicate preoperative instructions to patients as directed.
• Maintain accurate scheduling records in the electronic health record and/or scheduling system.
• Confirm procedure details, implant requests, and special equipment needs.
• Coordinate schedule changes, cancellations, and additions as needed.
• Work closely with the clinical team to ensure efficient patient flow and operating room utilization.
• Ensure confidentiality of patient information and comply with HIPAA regulations.
• Assist with front office and administrative duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Minimum one year of surgery scheduling experience preferred, preferably in an ambulatory surgery center, hospital, or physician practice.
• Knowledge of medical terminology, surgical procedures, and insurance authorization processes.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office applications and electronic medical record systems.
• Ability to work independently and as part of a team.

Preferred Qualifications:

• Experience scheduling plastic surgery, cosmetic surgery, or other specialty procedures.
• Knowledge of AAAHC accreditation standards and ASC operations.
• Experience with insurance verification and prior authorizations.

Physical Requirements:

• Ability to sit for extended periods.
• Ability to communicate effectively by phone and in person.
• Ability to perform administrative duties requiring computer use.