Surgery Scheduler

Western Vascular Institute; Mesa (AZ); On-site; USD 26,000 - 39,000; Full time

Benefits offered by this job

401(k) with matching

Health, dental, vision, and life

Disability insurance

Paid time off

Paid sick time

Supportive team environment

Job summary

Western Vascular Institute in Mesa, AZ is seeking a Full-Time Surgery Scheduler to manage scheduling of surgical procedures. The role involves coordinating with physicians, hospitals, and surgical suites to ensure seamless operations and excellent patient care.

You will handle pre-operative testing coordination, documentation accuracy, insurance verification, and authorization processes while maintaining strong communication with patients and staff.

Qualifications

• High school diploma or GED required.
• 1+ years of surgery scheduling or relevant medical office experience preferred.
• Strong understanding of medical terminology and practice operations.
• Excellent communication and interpersonal skills.
• Proficient in computers, EMR systems, and scheduling software.
• Strong organizational and multitasking abilities with keen attention to detail.

Responsibilities

• Schedule surgical procedures for assigned physician(s) and coordinate with hospitals and surgical suites.
• Arrange pre-operative testing and ensure all required documentation is accurate and complete.
• Work with patients, providers, and facilities to guarantee efficient and timely surgery scheduling.
• Coordinate all surgeries (in-office and hospital-based), including pre-op, intra-op, and post-op appointments.
• Verify insurance eligibility and obtain procedure authorizations.
• Order and discontinue medications per physician protocols for surgery.
• Calculate and collect patient copays and coinsurance prior to surgery.
• Identify and resolve scheduling barriers to improve efficiency and workflow.

Skills

Surgery scheduling

Medical office

EMR software

Communication

Bilingual

Education

High school diploma or GED

Tools

EMR systems

Scheduling software

Job description

Western Vascular Institute is seeking a Full-Time Surgery Scheduler to join our busy and growing Vascular Clinic!

We’re looking for a hardworking, detail-oriented, and positive individual who thrives in a fast-paced medical environment. The ideal candidate will be a team player who enjoys collaborating with physicians, staff, and patients to ensure seamless surgical coordination and exceptional patient care.

Position Overview

As a Surgery Scheduler, you’ll be responsible for scheduling surgical procedures for assigned physician(s), coordinating with multiple hospitals and surgical suites, arranging pre-operative testing, and ensuring all required documentation is accurate and complete. You’ll work closely with patients, providers, and surgical facilities to guarantee efficient and timely surgery scheduling.

Coordinate and schedule all surgeries (in-office and hospital-based), including pre-op, intra-op, and post-op appointments.

Communicate effectively with patients, physicians, and staff to provide timely and accurate information.

Prepare, route, and maintain all necessary paperwork and documentation to meet facility and physician requirements.

Verify insurance eligibility and obtain procedure authorizations.

Order and discontinue medications based on physician protocols for surgery.

Calculate and collect patient copays and coinsurance prior to surgery.

Recognize and respond appropriately to urgent or emergent situations per established protocols.

Identify and resolve scheduling barriers to improve efficiency and workflow.

Maintain excellent relationships with physicians, staff, and management.

Qualifications & Skills

High school diploma or GED required.

1+ years of surgery scheduling or relevant medical office experience preferred.

Strong understanding of medical terminology and practice operations.

Excellent communication and interpersonal skills.

Proficient in computers, EMR systems, and scheduling software.

Strong organizational and multitasking abilities with keen attention to detail.

Ability to problem-solve, prioritize, and work independently or as part of a team.

Discretion and professionalism when handling confidential information.

Positive attitude, flexibility, and a strong desire to learn.

Bilingual is required.

We are willing to train the right candidate who demonstrates a strong work ethic, positive attitude, and eagerness to learn.

401(k) with matching

Health, dental, vision, and life insurance

Disability insurance

Paid time off & paid sick time

Supportive and collaborative team environment

Why Join Western Vascular Institute?

We’re looking for a long-term team member who wants to grow with us and contribute to our mission of providing exceptional vascular care. If you’re motivated, reliable, and ready to make a difference we’d love to meet you!