Surgery Scheduler

United Surgical Partners International (USPI); Novi (MI); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401k retirement plan

Paid time off

Job summary

Michigan Outpatient Surgical Solutions is seeking a Surgery Scheduler to manage scheduling for pediatric, adult and geriatric patients and assist with insurance verification. The role emphasizes precise communication and adherence to OR timing and staffing constraints.

The candidate should have at least 1 year of surgery scheduling or medical office experience, with strong planning, confidentiality, and multitasking abilities to ensure efficient, high-quality patient care.

Qualifications

• High school diploma or equivalent.
• 1+ years of experience in surgery scheduling and/or medical office.
• Excellent communication skills.
• Excellent planning and organizational skills.
• Ability to work under pressure.
• Excellent telephone etiquette.
• Thorough knowledge of medical terminology.
• Ability to handle and prioritize multiple tasks.

Responsibilities

• Schedules all surgical procedures.
• Obtains and enters information for OR time.
• Communicates with OR Director/Administrator on block time.
• Allows adequate time for each procedure and room turnover.
• Prepares and distributes the schedule; proofreads for accuracy.
• Contacts surgeon offices two days prior to schedules.
• Cross-trains in front desk areas including Insurance Verification.

Skills

Communication skills

Planning & organization

Work under pressure

Telephone etiquette

Medical terminology

Multitasking

Problem anticipation

Confidential patient information

Education

High school diploma or equivalent

Job description

Michigan Outpatient Surgical Solutions is hiring a Surgery Scheduler to join the team!

Welcome to Michigan Outpatient Surgical Solutions

At Michigan Outpatient Surgical Solutions, we believe health and care are inseparable. We focus on offering a high quality, service oriented environment for your surgical procedure. Our facility is accredited by The Joint Commission.

Surgery Scheduler at Michigan Outpatient Surgical Solutions

The Surgery Scheduler is responsible for scheduling pediatric, adult, and geriatric patients for the surgery center and assists with insurance verification when needed. The Surgical Scheduler must display excellent telephone etiquette as he/she manages calls of utmost importance to providing quality and continuity of individual patient care.

Duties and Responsibilities:

• Schedules all surgical procedures.
• Obtains and enters all necessary information from surgeon or scheduler requesting OR time.
• Is aware of instruments and equipment limitations of the department.
• Communicates with OR Director/Administrator regarding managing block time.
• Allows adequate time for each procedure according to physician request.
• Allows adequate time for room turnover.
• Attempts to schedule similar types of cases in the same room to increase efficiency.
• Communicates special equipment, instrument, supply, and staffing requests to the OR Director.
• Proofreads and edits all surgery schedules before distributing.
• Contact surgeon’s offices two days prior to schedule to confirm surgical times and procedures.
• Refers conflicts and procedural questions to the OR Director.
• Keep all department managers informed of changes affecting current schedule.
• Assists with completing forms for add-on procedures.
• Prepares and distributes a "week at a glance" to assist with departmental staffing.
• Attempts to minimize down time of rooms between cases.
• Prepares final version of schedule for the following day.
• Assists other employees when time allows.
• May be asked to visit surgeon offices for marketing purposes.
• Is consistently punctual and shows a responsible and dependable pattern of attendance.
• Participates and supports BDP/QI programs and activities.
• Cross-train in front desk areas, to include Switchboard, Insurance Verification, and Check-in.

Work Schedule: Monday to Friday, 8:00am - 5:00pm (must be flexible with end time).

Qualifications

• High school graduate or equivalent.
• 1+ years of experience in surgery scheduling and/or medical office.
• Excellent communication skills.
• Excellent planning and organizational skills.
• Ability to work under pressure.
• Excellent telephone etiquette.
• Thorough knowledge of medical terminology.
• Ability to handle and prioritize multiple tasks.
• Having the ability to foresee problems.
• Alertness and adaptability to change in situation.
• Holds all patient information confidential.

Benefits

USPI offers the following benefits, subject to employment status:

• Medical, dental, vision, disability, and life insurance
• Paid time off (vacation & sick leave) – Starting PTO accrual is 15 days per year.
• 401k retirement plan
• Paid holidays
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, AD&D, auto & home insurance.

Who We Are

At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.

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