Support Specialist II, Grants

Florida Gulf Coast University; North Lake Village (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Florida Gulf Coast University is seeking a Support Specialist II, Grants to provide advanced administrative support for grants, budgets, and operations within The Water School.

The role serves as a resource for faculty and staff, oversees grant awards, and helps ensure adherence to deadlines and award terms while maintaining compliant records and processes. A strong background in MS Office and public-sector experience is preferred.

Qualifications

• Requires a high school diploma and six years of full-time related experience.
• Experience with personal computers and Microsoft Office (Word, Excel, Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Responsibilities

• Oversees award activities for portfolio of grants and contracts.
• Collaborates with faculty and staff to create schedules for deliverables.
• Assists in oversight of award budgets, record keeping, and report completion.
• Works with Office of Research to ensure compliance with grant terms.
• Completes transfer requests, reconciles expenditure transactions, and maintains records.
• Provides administrative support for post-award hiring of OPS and student help.
• Performs other job-related duties as assigned.

Skills

Grant administration experience

MS Office proficiency

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

Job Summary

The Support Specialist II, Grants provides advanced administrative support within The Water School for administrative, budget, and operations activities related to grants. Functions as a resource for faculty and staff, and facilitates seamless processes to ensure adherence to deadlines and requirements. Provides oversight and monitoring of grant awards, and assists with the execution of grant related work in compliance with award terms.

FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Job Description

Typical duties may include but are not limited to:

• Oversees award activities for assigned portfolio of grants and contracts within The Water School.
• Collaborates with faculty and staff to create and fulfill schedules for deliverables. Partners with Principal Investigators to meet deadlines and complete required submissions.
• Assists in the administrative oversight of award budgets, record keeping, and report completion.
• Works closely with the Office of Research and Sponsored Programs to ensure compliance, to troubleshoot issues related to grants and contracts, and to ensure adherence to policies and procedures.
• Completes transfer requests, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to award administration.
• Fulfills purchasing requirements, enters information into university systems, receives purchase orders, and reconciles purchases. Reviews and monitors purchases to ensure compliance with grant regulations.
• Provides transactional maintenance of funds and accounts.
• Serves as a liaison between faculty, staff, and sponsors to advise on the preparation/submission of reports and data and review of documentation for compliance with University and award guidelines.
• Composes and prepares written documents and correspondence, including memos, letters, presentations, and spreadsheets.
• Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
• Provides administrative support for the hiring of OPS and student employees to assist with post award work and projects.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and six years of full-time experience related to the job functions.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Bachelor's Degree from an accredited institution in a related field.
• Experience working in higher education.

Knowledge, Skills, & Abilities:

• Proven ability to think strategically and approach challenges with creativity.
• Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
• Strong interpersonal skills and experience working effectively across teams.
• Knowledge of general office procedures.
• Knowledge of policies, procedures, and guidelines established by professional organizations and/or governing agencies.
• Knowledge of budget control principles, practices and procedures.
• Knowledge of various funding agency rules and regulations as they pertain to grant/contract administration.
• Excellent interpersonal, verbal and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to think critically and make clear, well-reasoned and timely decisions.
• Ability to work successfully as both a member of a team and independently with minimal supervision.

Institutional Values & Behavioral Expectation

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open for feedback and new ideas.

• Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.

• Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

Pay Grade 16

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.