Support Specialist II, Grants

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Florida Gulf Coast University is seeking a Support Specialist II, Grants to provide advanced administrative support within The Water School for administrative, budget, and operations activities related to grants. You will assist with oversight of award budgets, record-keeping, and timely submissions, while coordinating with faculty and staff.

The role focuses on compliance, tracking deadlines, and ensuring award terms are met, with opportunities to collaborate across offices and support

Qualifications

• High school diploma and six years of full-time related experience.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Any appropriate combination of relevant education, experience, and certifications may be considered.

Responsibilities

• Oversees award activities for grants portfolio.
• Collaborates with faculty and staff to create schedules for deliverables.
• Maintains award budgets, records and reports.
• Ensures compliance with grant regulations and university policies.
• Supports post-award administrative tasks.

Skills

Strategic thinking

Interpersonal skills

Team collaboration

Organization

Critical thinking

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft Office

Job description

Support Specialist II, Grants

Florida Gulf Coast University

Job Summary

The Support Specialist II, Grants provides advanced administrativesupport within The Water School for administrative, budget, andoperations activities related to grants. Functions as a resourcefor faculty and staff, and facilitates seamless processes to ensureadherence to deadlines and requirements. Provides oversight andmonitoring of grant awards, and assists with the execution of grantrelated work in compliance with award terms.

FGCU is building a culture of curiosity, commitment andcollaboration. We value employees who successfully work with othersand drive positive change through critical thinking and decisiveaction. If you thrive in an environment of innovation,accountability and mutual respect, you will find a good homehere.

Job Description

Typical duties may include but are not limited to:

• Oversees award activities for assigned portfolio of grants andcontracts within The Water School.
• Collaborates with faculty and staff to create and fulfillschedules for deliverables. Partners with Principal Investigatorsto meet deadlines and complete required submissions.
• Assists in the administrative oversight of award budgets,record keeping, and report completion.
• Works closely with the Office of Research and SponsoredPrograms to ensure compliance, to troubleshoot issues related togrants and contracts, and to ensure adherence to policies andprocedures.
• Completes transfer requests, reconciles expendituretransactions, maintains internal accounting records, and othertransactional duties related to award administration.
• Fulfills purchasing requirements, enters information intouniversity systems, receives purchase orders, and reconcilespurchases. Reviews and monitors purchases to ensure compliance withgrant regulations.
• Provides transactional maintenance of funds and accounts.
• Serves as a liaison between faculty, staff, and sponsors toadvise on the preparation/submission of reports and data and reviewof documentation for compliance with University and awardguidelines.
• Composes and prepares written documents and correspondence,including memos, letters, presentations, and spreadsheets.
• Establishes and maintains systems for administration of recordsfor the area, including electronic files, records, anddatabases.
• Provides administrative support for the hiring of OPS andstudent employees to assist with post award work and projects.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and six years offull-time experience related to the job functions.
• Experience operating a personal computer and proficient withMicrosoft Office (Word, Excel, and Outlook).
• Any appropriate combination of relevant education, experience,and/or certifications may be considered.

Preferred Qualifications:

• Bachelor's Degree from an accredited institution in a relatedfield.
• Experience working in higher education.

Knowledge, Skills, & Abilities:

• Proven ability to think strategically and approach challengeswith creativity.
• Demonstrated track record of reliability, meeting goals, andholding oneself accountable.
• Strong interpersonal skills and experience working effectivelyacross teams.
• Knowledge of general office procedures.
• Knowledge of policies, procedures, and guidelines establishedby professional organizations and/or governing agencies.
• Knowledge of budget control principles, practices andprocedures.
• Knowledge of various funding agency rules and regulations asthey pertain to grant/contract administration.
• Excellent interpersonal, verbal and written communicationskills.
• Strong organizational skills and an ability to prioritize andcomplete simultaneous projects when numerous and competing demandsare involved.
• Ability to operate personal computers with proficiency andlearn new applications and systems.
• Ability to accurately prepare and maintain records, files, andreports.
• Ability to interact in a professional manner with staff,faculty, students, and the community in a service-orientedenvironment.
• Ability to think critically and make clear, well-reasoned andtimely decisions.
• Ability to work successfully as both a member of a team andindependently with minimal supervision.

Institutional Values & Behavioral Expectation

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open forfeedback and new ideas.

• Lead with integrity; consistently produce high-quality work;persevere to overcome obstacles to meet deadlines and achievedeliverables.

• Share information and insights thoughtfully; build partnershipsacross departments; communicate respectfully; support colleagues toachieve common goals.

Pay Grade 16

FGCU is a State University System of Florida member and an EqualOpportunity and Equal Access employer. All qualified applicantswill receive consideration for employment without regard to race,color, religion, sex, age, national origin, disability, orprotected veteran status.