Support Services Coord II

United Trading Group; Salt Lake City (UT); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Benefits eligibility

Job summary

Utah Department of Agriculture and Food seeks an experienced Support Services Coordinator II to manage day-to-day administration of Agricultural Water Optimization grants. You will handle vendor setup, grant contracts, reimbursements, and budget monitoring, coordinating with leadership and finance staff.

Candidates with Utah state government finance experience and familiarity with statewide processes are preferred.

Qualifications

• 2-5+ years of combined professional experience in program management or support, financial management, accounting, or administrative work.
• Experience with project billing, especially progress-billing with multiple draws.
• Ability to analyze and reconcile financial information from multiple systems.
• Experience using Adobe or other digital signature platforms to coordinate requests.
• Strong attention to detail and ability to manage deadlines.

Responsibilities

• Serve as the primary contact for program contracts and payments for grantees and staff.
• Initiate grantee vendor setup and documents.
• Coordinate signature of grant contracts and amendments.
• Prepare and submit grant reimbursement requests.
• Coordinate payments for projects with multiple funding sources.
• Ensure reimbursement requests comply with program policy and rules.
• Resolve discrepancies on payments and contracts.
• Maintain records related to all contracts and payments.
• Perform regular reconciliations of program finance records.
• Monitor program budgets in coordination with leadership.
• Work with a team of conservation planners and program leadership.
• Identify opportunities to improve financial processes and controls.
• Develop procedures and templates that improve efficiency.

Skills

Program management

Financial management

Administrative work

Grant management

Tools

Adobe Sign

Job description

Job Title - Support Services Coordinator II

FT / PT Status – Full-time

Benefits Eligibility – Yes

Salary – $24.27 - $36.48

Remote Work / In-Office – In-Office

Recruiter – Christa Rowland | [e-mail] | 801-538-4826

Application Deadline – 10-28-26

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Job Description

The Utah Department of Agriculture and Food (UDAF) is seeking an experienced Support Services Coordinator to join its Agricultural Water Optimization Program team.

The Support Services Coordinator II will be responsible for coordinating and managing day-to-day activities related to the administration of Agricultural Water Optimization grants. This position will initiate customer vendor setup, coordinate signature of grant contracts and amendments, prepare grant reimbursement requests, reconcile and maintain tracking spreadsheets, monitor program budget, identify issues, resolve discrepancies, and coordinate with program leadership and finance staff.

Because of the complexity and pace of the work, UDAF is particularly interested in candidates who have experience performing financial functions within Utah State government and who are familiar with statewide financial processes and policies.

Key Responsibilities

• Serve as the primary contact for Agricultural Water Optimization Program contracts and payments for grantees and staff.
• Initiate grantee vendor setup and documents.
• Coordinate signature of grant contracts and amendments.
• Prepare and submit grant reimbursement requests.
• Coordinate payments for projects with multiple funding sources.
• Ensure reimbursement requests comply with program policy and rules.
• Resolve discrepancies on payments and contracts.
• Maintain records related to all contracts and payments.
• Perform regular reconciliations of program finance records.
• Monitor program budgets in coordination with leadership.
• Work as part of a dynamic team of conservation planners and program leadership.
• Identify opportunities to improve financial processes, strengthen controls, reduce manual work, and improve the quality and timeliness of financial information.
• Develop procedures, documentation, templates, and analytical tools that improve consistency and efficiency.

Qualifications

Minimum Qualifications

• 2-5 or more years of combined professional experience and education performing program management or support, financial management, accounting, or administrative work.
• Experience with project billing, particularly progress-billing with multiple draws.
• Experience independently managing financial or administrative assignments, including analyzing and reconciling financial information from multiple systems or sources.
• Experience using Adobe or other digital signature platforms to coordinate requests.
• Ability to independently analyze financial and budget data.
• High level of attention to detail when performing repetitive tasks.
• Ability to consistently apply program rules and policy to tasks.
• Ability to communicate clearly and professionally to diverse audiences.
• Ability to manage competing priorities and manage multiple workflows in a fast-paced environment with recurring and time-sensitive deadlines.
• Proven ability to maintain thorough, compliant documentation for all grants and activities.

Preferred Qualifications

• Current or past State of Utah employee.
• 2+ years of experience with grant or contract management.
• 2+ years of experience performing finance transactions.
• Current or previous experience in construction, public works, utilities, engineering, agriculture, or resource conservation.

About the Role

Location – 4315 S 2700 W, Taylorsville

Background Check Required – No

Drug Test Required – No

Schedule Code – TL

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

For more information about working for the Department of Agriculture and Food please click here.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].