Administrative Services Manager II

State of Vermont; Waterbury (VT); Hybrid; USD 46,000 - 72,000; Full time

Job summary

State of Vermont in Waterbury seeks a Senior Grants and Contracts Manager to lead procurement and agreement development, review budgets, and ensure regulatory compliance. You will mentor peers and help improve unit tools and procedures in a collaborative, detail-oriented environment.

The role requires strong budgeting, negotiation, and communication skills, with the ability to work independently. A hybrid in-office/remote schedule is available, based at the Waterbury State Office Complex.

Qualifications

• Experience with budgeting, financial reconciliation, and contract/grant administration.
• Supervisory experience of clerical or administrative staff.
• Excellent written and oral communication, negotiation, and problem-solving skills.
• Ability to manage competing priorities and provide technical guidance to colleagues.
• Knowledge of state and federal procurement requirements.

Responsibilities

• Manage complex procurement and agreement development processes.
• Provide guidance and mentorship to other Grants and Contracts Managers.
• Draft and negotiate contracts, grants, and MOUs; review budgets and financial documentation; ensure compliance.
• Help improve tools and procedures that support the unit's work.

Skills

Budgeting

Contract administration

Communication

Negotiation

Problem-solving

Education

Bachelor's degree (Accounting, Business or Public Administration)

Associate's degree (Accounting, Business or Public Administration)

High school diploma

Tools

VISION system

Job description

Select how often (in days) to receive an alert: Create Alert

Application Deadline Date: 11/04/2026

Department: Children and Families

Location: Waterbury, VT, US

Position Type: Permanent

Schedule Type: Full Time

Minimum Salary: $33.53

Maximum Salary: $52.55

Overview

Do you like to write and work with numbers? Do you enjoy working with budgets and spreadsheets? Would you like to have an impact on the development, safety, well-being, and self-sufficiency of Vermonters? Then the Department for Children and Families' Grants and Contracts Unit may be just the place for you!

We are looking for an experienced, detail-oriented professional to join our close-knit team as a Senior Grants and Contracts Manager. In this role, you will manage complex procurement and agreement development processes, provide guidance and mentorship to other Grants and Contracts Managers, and help improve the tools and procedures that support the unit's work.

Our unit is based at the Waterbury State Office Complex. While this position is based in Waterbury, there may be an opportunity for a hybrid (in-office/remote) schedule.

The Grants and Contracts Unit works with internal and external partners across DCF and its divisions to develop and administer agreements that support essential services for Vermonters. Responsibilities include but are not limited to drafting and negotiating contracts, grants, and Memorandums of Understanding (MOUs); reviewing budgets and financial documentation; and ensuring compliance with state and federal requirements.

Key qualifications include strong knowledge of budgeting, financial reconciliation, contract and grant administration, and state and federal procurement requirements. Excellent written and oral communication, negotiation, and problem-solving skills are essential, along with the ability to work independently, manage competing priorities, and provide technical guidance to colleagues.

Who May Apply

This position, Administrative Services Manager II (Job Requisition #55975), is open to all State employees and external applicants.
If you would like more information about this position, please contact [e-mail]
Please note that multiple positions in the same work location may be filled from this job posting.

AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Work is performed in a standard office setting.

Minimum Qualifications

Bachelor's degree AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Bachelor's degree in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

High school diploma AND six (6) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Associate's degree in accounting, business or public administration, office administration or a related field AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

One (1) year or more of experience as an Administrative Services Manager I with the State of Vermont.

NOTE: Only administrative work experience is qualifying. Administrative services includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.