Grants & Financial Admin Coordinator II

United Trading Group; Salt Lake City (UT); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Benefits eligibility

Job summary

Utah Department of Agriculture and Food seeks an experienced Support Services Coordinator II to manage day-to-day administration of Agricultural Water Optimization grants. You will handle vendor setup, grant contracts, reimbursements, and budget monitoring, coordinating with leadership and finance staff.

Candidates with Utah state government finance experience and familiarity with statewide processes are preferred.

Qualifications

• 2-5+ years of combined professional experience in program management or support, financial management, accounting, or administrative work.
• Experience with project billing, especially progress-billing with multiple draws.
• Ability to analyze and reconcile financial information from multiple systems.
• Experience using Adobe or other digital signature platforms to coordinate requests.
• Strong attention to detail and ability to manage deadlines.

Responsibilities

• Serve as the primary contact for program contracts and payments for grantees and staff.
• Initiate grantee vendor setup and documents.
• Coordinate signature of grant contracts and amendments.
• Prepare and submit grant reimbursement requests.
• Coordinate payments for projects with multiple funding sources.
• Ensure reimbursement requests comply with program policy and rules.
• Resolve discrepancies on payments and contracts.
• Maintain records related to all contracts and payments.
• Perform regular reconciliations of program finance records.
• Monitor program budgets in coordination with leadership.
• Work with a team of conservation planners and program leadership.
• Identify opportunities to improve financial processes and controls.
• Develop procedures and templates that improve efficiency.

Skills

Program management

Financial management

Administrative work

Grant management

Tools

Adobe Sign

Job description

Utah Department of Agriculture and Food seeks an experienced Support Services Coordinator II to manage day-to-day administration of Agricultural Water Optimization grants. You will handle vendor setup, grant contracts, reimbursements, and budget monitoring, coordinating with leadership and finance staff.

Candidates with Utah state government finance experience and familiarity with statewide processes are preferred.