Supply Chain Associate (1st Shift) ISC

University of Iowa

Iowa City (IA)

On-site

USD 37,000 - 45,000

Full time

3 days ago

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Benefits offered by this job

Paid vacation

Health insurance

Retirement plans

Job summary

The University of Iowa Health Care Supply Chain Department seeks a Supply Chain Associate to manage supplies at the Integrated Services Center (ISC) in Coralville, IA. Duties include daily materials handling, order fulfillment via PeopleSoft, and inventory control. Occasional travel to Iowa City may be required to support operations.

Responsibilities cover picking, packing, shipping, receiving, discrepancies, and maintaining accurate inventory across the ISC and hospital departments.

Qualifications

Bachelor’s degree in Business Administration or related field or equivalent combination of education and experience.
6 months to 1 year of related supply chain, inventory, warehouse, receiving, or materials management experience.
Ability to follow written procedures and use computerized inventory systems.

Responsibilities

Manage daily materials functions for the Procedural Perpetual Inventory (PPI) at the Integrated Services Center (ISC).
Pick, verify, pack, and ship supply orders using PeopleSoft; communicate discrepancies.
Receive, label, stock, and organize inventory; perform cycle counts and investigate variances.

Skills

Communication

Teamwork

Attention to detail

Safety awareness

Education

Bachelor’s degree in Business Administration or related field

Tools

PeopleSoft

Microsoft Excel

Job description

Duties
The University of Iowa Health Care Supply Chain Department is seeking a Supply Chain Associate to manage supplies at the Integrated Services Center (ISC). Duties to include:

Perform daily materials management functions for the Procedural Perpetual Inventory (PPI) operation located offsite at the Integrated Services Center (ISC). Utilize PeopleSoft to pick, verify, pack, and ship supply orders to UI Health Care departments and facilities. Unbox, inspect, receive, label, and put away supplies delivered by outside vendors. Maintain accurate inventory, organized storage locations, and timely communication regarding order, shipment, and receiving discrepancies. Perform other general supply chain and warehouse duties as assigned.

This position is primarily based at the Integrated Service Center (ISC) in Coralville, Iowa. Occasional travel to the University of Iowa Health Care main campus in Iowa City may be required to support operational needs.

Procure And Deliver Goods And Services

Pick and fulfill PeopleSoft supply orders accurately and in a timely manner, following established procedures and priorities.
Locate, pick, verify, pack, stage, and ship orders for hospital and procedural-area customers; prepare shipment documentation and coordinate outgoing deliveries.
Assist with routine supply replenishment and internal material transfers at the direction of designated staff.

Research Products, Prepare Product/Equipment Specifications, And Contract Management

Verify item numbers, descriptions, units of measure, and quantities against orders and receiving documents; refer purchasing, product, or pricing discrepancies to appropriate staff.
Assist in locating products and researching routine order or item discrepancies using available systems and records.

Inventory Management And Marketing

Receive, properly store, organize, and distribute perpetual inventory supplies while maintaining inventory accuracy and security.
Unbox and inspect daily vendor deliveries; compare packing slips and purchase orders, complete PeopleSoft receiving transactions as assigned, and report shortages, damage, or discrepancies.
Label, stock, rotate, and put away product in assigned storage locations; follow established procedures for short-dated, damaged, or recalled supplies.
Assist with cycle counts, physical inventory, location maintenance, and investigation of inventory variances.

Vendor And Customer Relations

Communicate professionally with internal customers, Supply Chain colleagues, delivery personnel, and vendors regarding routine order, receiving, and shipment questions.
Escalate supply shortages, shipment errors, delivery delays, and unresolved discrepancies to the appropriate coordinator or manager.

Data Management Or Data Systems Development

Accurately record inventory transactions and maintain routine inventory data in PeopleSoft and other approved systems.
Use scanners, inventory reports, and related tools to support order fulfillment, receiving, tracking, and inventory accuracy.

Fiscal Responsibility

Handle and safeguard inventory responsibly; help prevent product loss, waste, expiration, and unnecessary handling costs.
Follow established purchasing, receiving, inventory control, and documentation procedures; report discrepancies promptly.

Percent of Time: 100%

Schedule: 7:00a.m. to 3:30p.m. Monday-Friday

Benefits Highlights

Regular salaried position located in Coralville, Iowa, 2441 Crosspark Rd, Coralville, IA 52241, Integrated Services Center (ISC)
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans

Required Qualifications

A Bachelor's degree in Business Administration or related field or an equivalent combination of education and experience
6 months to 1 year of related supply chain, inventory, warehouse, receiving, or materials management experience.
Ability to accurately follow written procedures and use computerized inventory systems.
Effective written and verbal communication and ability to work collaboratively with internal customers and coworkers.
Ability to move and position self to handle inventory on high and low shelving and move up to 25 pounds; position requires frequent movement, occasional stationary work, and material handling.
Possession of appropriate driver’s license and ability to meet UI Fleet Safety Standards.

Desirable Qualifications

Experience using PeopleSoft for inventory, order picking, shipping, or receiving transactions.
Experience with perpetual inventory operations, vendor receiving, cycle counting, and warehouse order fulfillment.
Proficiency with Microsoft Excel, and basic computer applications.
Knowledge of hospital supply chain operations, inventory accuracy, and safe materials handling practices.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

Additional Information