Supply Chain Associate - 1st shift

University of Iowa; Iowa City (IA); On-site; USD 40,000 - 60,000; Full time

Job summary

University of Iowa in Iowa City is seeking a Supply Chain Associate to support clinics and operating rooms by sourcing, organizing, and delivering hospital supplies. You will use Excel, SPM, and Tableau to locate items and communicate with hospital staff for emergencies and requests.

You may assist with inventory control across the hospital, including cycle counts and restocking, while maintaining inventory databases and supporting budgeting efforts on campus.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• Related supply chain experience.
• Proficient with Microsoft Excel.
• Prompt communication with hospital staff regarding emergencies and requests.
• Ability to move throughout hospital, move up to 25 pounds, and frequently transport heavy case carts.
• Ability to move and position self to handle inventory, including high/low shelving.

Responsibilities

• Procure and deliver goods and services: Evaluate, procure, receive, store, and deliver goods and services. Initiate requisitions to procure goods and services at the direction of others.
• Organize and maintain hospital inventory.
• Research Products, Prepare Product/ Equipment Specifications, and Contract Management: Obtain and verify information regarding sourcing and acquisition options at the request of others. Review contracts for accurate pricing and apply terms and conditions.
• Inventory Management and Marketing: Receive, properly store and distribute product. Address inventory issues related to the supply chain and suggest models for improvement. Maintain and secure inventory and report issues as needed. Responsible for implementation of marketing strategy or plan.
• Assist with inventory management throughout the hospital. Cycle count, order, restock, and receive products.
• Vendor and Customer Relations: Interact with vendors/suppliers to assure the appropriate goods or services are being procured effectively and efficiently. Interact with internal and external customers, answer questions about orders and shipments. Reconcile discrepancies and address customer concerns.
• Data Management or Data Systems Development: Maintain inventory/equipment database(s). Responsible for the maintenance of inventory data and scanning.
• Fiscal Responsibility: Monitor the budget and assist with managing the budget within defined parameters. Advise management on budgetary needs or discrepancies.
• Leadership/Supervision: May provide functional and/or administrative supervision of staff. May provide training to other employees and hospital end users.

Skills

Communication

Inventory management

Procurement processes

Hospital environment knowledge

Education

Bachelor's degree or equivalent

Related supply chain experience

Tools

PeopleSoft

SPM

Tableau

Job description

Serve as a Supply Chain Department liaison for clinics and operating rooms throughout the hospital. Utilize Microsoft Excel, SPM, and Tableau to locate supplies and instruments. Prompt communication with hospital staff regarding emergencies and requests. Ability to move throughout hospital, move up to 25 pounds, and frequently transport heavy case carts. Ability to move and position self to handle inventory, including high/low shelving. Employees will need a valid driver’s license. Other duties as assigned.

This position will be scheduled 8:30 AM to 5:00 PM, Monday-Friday.

This position is performed fully on campus.

Position Responsibilities

• Procure and deliver goods and services: Evaluate, procure, receive, store, and deliver goods and services. Initiate requisitions to procure goods and services at the direction of others.
  • Organize and maintain hospital inventory.
• Research Products, Prepare Product/ Equipment Specifications, and Contract Management: Obtain and verify information regarding sourcing and acquisition options at the request of others. Review contracts for accurate pricing and apply terms and conditions.
• Inventory Management and Marketing: Receive, properly store and distribute product. Address inventory issues related to the supply chain and suggest models for improvement. Maintain and secure inventory and report issues as needed. Responsible for implementation of marketing strategy or plan.
  • Assist with inventory management throughout the hospital.
  • Cycle count, order, restock, and receive products.
• Vendor and Customer Relations: Interact with vendors/suppliers to assure the appropriate goods or services are being procured effectively and efficiently. Interact with internal and external customers, answer questions about orders and shipments. Reconcile discrepancies and address customer concerns.
  • Work directly with hospital staff to effectively communicate supply chain requests and/or issues for resolution.
• Data Management or Data Systems Development: Maintain inventory/equipment database(s).
  • Responsible for the maintenance of inventory data and scanning.
• Fiscal Responsibility: Monitor the budget and assist with managing the budget within defined parameters. Advise management on budgetary needs or discrepancies.
• Leadership/Supervision: May provide functional and/or administrative supervision of staff.
  • May provide training to other employees and hospital end users.
  • Respond to emails and meeting requests appropriately and timely.

Pay Level: 2B

Professional and Scientific Pay Structures | University Human Resources - The University of Iowa (uiowa.edu)

Our Goals Are To

• Provide reusable and disposable products that are safe for use from an operational and epidemiological basis
• Provide quality products at minimal expense and maximum process efficiencies
• Encourage centralization of material management functions and accessibility that exceed expectations of staff and patients

Our four areas are: Processed Stores, Mail Services, Uniform Shop and Linen Services.

Required Qualifications

• Bachelor's degree or an equivalent combination of education and experience
• Related supply chain experience.
• Proficient with Microsoft Excel.
• Prompt communication with hospital staff regarding emergencies and requests.
• Ability to move throughout hospital, move up to 25 pounds, and frequently transport heavy case carts.
• Ability to move and position self to handle inventory, including high/low shelving.

Desirable Qualifications

• Valid driver’s license and ability to meet UI Fleet Safety Standards.
• Utilize PeopleSoft, SPM or Tableau.
• Effectively multi-task, keeping multiple initiatives moving forward simultaneously.
• Knowledge of University policies, procedures, and regulations.
• Knowledge of supply chain management in a hospital setting.

Additional Information

• Classification Title: Supply Chain Associate
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Contact Information

• Organization: Healthcare
• Contact Name: Samantha Miller
• Contact Email: [e-mail]