Supply Chain Associate (1st Shift) ISC

The University of Iowa; Iowa City (IA); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Health insurance

Retirement plan contributions

Job summary

The University of Iowa Health Care is seeking a Supply Chain Associate to manage materials at the Integrated Services Center (ISC) in Coralville, IA. You will perform daily materials management, verify and ship supply orders, and maintain inventory accuracy using PeopleSoft.

The role involves routine replenishment, research of discrepancies, and collaboration with internal customers and vendors. Occasional travel to UI Health Care main campus may be required.

Qualifications

• Bachelor's degree in Business Administration or related field, or an equivalent combination of education and experience.
• 6 months to 1 year of related supply chain, inventory, warehouse, receiving, or materials management experience.
• Experience using PeopleSoft for inventory, order picking, shipping, or receiving transactions.
• Experience with perpetual inventory operations, vendor receiving, cycle counting, and warehouse order fulfillment.
• Proficiency with Microsoft Excel.
• Knowledge of hospital supply chain operations, inventory accuracy, and safe materials handling practices.

Responsibilities

• Pick and fulfill PeopleSoft supply orders accurately and in a timely manner.
• Locate, pick, verify, pack, stage, and ship orders for hospital and procedural-area customers; prepare shipment documentation and coordinate outgoing deliveries.
• Assist with routine supply replenishment and internal material transfers.
• Accurately record inventory transactions and maintain routine inventory data in PeopleSoft and other approved systems.
• Use scanners, inventory reports, and related tools to support order fulfillment, receiving, tracking, and inventory accuracy.
• Follow established purchasing, receiving, inventory control, and documentation procedures; report discrepancies promptly.

Skills

Written and verbal communication

Teamwork

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Equivalency of education and experience

Tools

PeopleSoft

Microsoft Excel

Job description

The University of Iowa Health Care Supply Chain Department is seeking a Supply Chain Associate to manage supplies at the Integrated Services Center (ISC). Duties to include:

Perform daily materials management functions for the Procedural Perpetual Inventory (PPI) operation located offsite at the Integrated Services Center (ISC). Utilize PeopleSoft to pick, verify, pack, and ship supply orders to UI Health Care departments and facilities. Unbox, inspect, receive, label, and put away supplies delivered by outside vendors. Maintain accurate inventory, organized storage locations, and timely communication regarding order, shipment, and receiving discrepancies. Perform other general supply chain and warehouse duties as assigned.

This position is primarily based at the Integrated Service Center (ISC) in Coralville, Iowa. Occasional travel to the University of Iowa Health Care main campus in Iowa City may be required to support operational needs.

Procure and deliver goods and services:

Pick and fulfill PeopleSoft supply orders accurately and in a timely manner, following established procedures and priorities.

Locate, pick, verify, pack, stage, and ship orders for hospital and procedural-area customers; prepare shipment documentation and coordinate outgoing deliveries.

Assist with routine supply replenishment and internal material transfers at the direction of designated staff.

Research Products, Prepare Product/Equipment Specifications, and Contract Management:

Verify item numbers, descriptions, units of measure, and quantities against orders and receiving documents; refer purchasing, product, or pricing discrepancies to appropriate staff.

Assist in locating products and researching routine order or item discrepancies using available systems and records.

Inventory Management and Marketing:

Receive, properly store, organize, and distribute perpetual inventory supplies while maintaining inventory accuracy and security.

Unbox and inspect daily vendor deliveries; compare packing slips and purchase orders, complete PeopleSoft receiving transactions as assigned, and report shortages, damage, or discrepancies.

Label, stock, rotate, and put away product in assigned storage locations; follow established procedures for short-dated, damaged, or recalled supplies.

Assist with cycle counts, physical inventory, location maintenance, and investigation of inventory variances.

Vendor and Customer Relations:

Communicate professionally with internal customers, Supply Chain colleagues, delivery personnel, and vendors regarding routine order, receiving, and shipment questions.

Escalate supply shortages, shipment errors, delivery delays, and unresolved discrepancies to the appropriate coordinator or manager.

Data Management or Data Systems Development:

Accurately record inventory transactions and maintain routine inventory data in PeopleSoft and other approved systems.

Use scanners, inventory reports, and related tools to support order fulfillment, receiving, tracking, and inventory accuracy.

Fiscal Responsibility:

Handle and safeguard inventory responsibly; help prevent product loss, waste, expiration, and unnecessary handling costs.

Follow established purchasing, receiving, inventory control, and documentation procedures; report discrepancies promptly.

Percent of Time: 100%

Schedule: 7:00a.m. to 3:30p.m. Monday-Friday

Benefits Highlights

• Regular salaried position located in Coralville, Iowa, 2441 Crosspark Rd, Coralville, IA 52241, Integrated Services Center (ISC)
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans

A Bachelor's degree in Business Administration or related field or an equivalent combination of education and experience

6 months to 1 year of related supply chain, inventory, warehouse, receiving, or materials management experience.

Ability to accurately follow written procedures and use computerized inventory systems.

Effective written and verbal communication and ability to work collaboratively with internal customers and coworkers.

Ability to move and position self to handle inventory on high and low shelving and move up to 25 pounds; position requires frequent movement, occasional stationary work, and material handling.

Possession of appropriate driver’s license and ability to meet UI Fleet Safety Standards.

Desirable Qualifications

• Experience using PeopleSoft for inventory, order picking, shipping, or receiving transactions.
• Experience with perpetual inventory operations, vendor receiving, cycle counting, and warehouse order fulfillment.
• Proficiency with Microsoft Excel, and basic computer applications.
• Knowledge of hospital supply chain operations, inventory accuracy, and safe materials handling practices.

Job openings are posted for a minimum of 7 calendar days.

Successful candidates will be required to self-disclose any conviction historyand will be subject to a criminal background check and credential/education verification.

Additional questions, please reach out to Jonathan Wiley at [e-mail]

Additional Information

• Classification Title: Supply Chain Associate
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Starting Salary Minimum: $41,264
• Starting Salary Maximum: Commensurate

Contact Information

• Contact Name: Jonathan Wiley
• Contact Email: [e-mail]

Equal opportunity employer

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .