Supply Chain Assistant - Mailroom & Procurement

Rochester Regional Health; City of Rochester (NY); On-site; USD 24,000 - 29,000; Full time

Job summary

Rochester Regional Health is seeking a Supply Chain Assistant at the Riedman Campus to support the Purchasing & Procurement team. The role involves handling mail, coordinating with hospital couriers, and providing secretarial and administrative support to management and staff within Supply Chain.

You will work independently, determine methods to complete tasks, and maintain confidential information in a healthcare environment, while delivering excellent customer service aligned with the system's

Qualifications

• Bachelor’s Degree preferred.
• 1-3 years of previous work experience preferred.

Responsibilities

• Receives incoming and interdepartmental mail, notices, pamphlets, magazines, and memos. Sort, classify, process, route, and distribute all mail to the appropriate destination.
• Process all out-going mail and packages, including weighing, stamping and/or postage metering including STAT requests from customers as needed.
• Assists in preparing hospital mailings and mail stuffers as required. Responsible for replenishing the postage on the mail meter to ensure mail goes out on time.
• Performs a variety of administrative/clerical duties including: Answering telephones, scheduling appointments, making copies/fax, processing time cards, processing purchasing or invoice data, requisitions, expense reports, stationary orders, and the like.
• Maintains electronic/computer, paper files and records, retrieves information as necessary and may create financial and/or other reports as requested.
• Work with RRH Purchasing team to add cost centers and complete Invoice summaries such that it can be processed by AP.

Education

Bachelor’s Degree

Job description

Job Title: Supply Chain Assistant - Riedman Campus, Purchasing & Procurement (Full-Time, Days)
Department: Purchasing & Procurement
Location: Riedman Campus - 100 Kings Highway South, Rochester, NY 14617
Hours Per Week: 40
Schedule: M-F, 8:00 AM - 4:30 PM

SUMMARY:
The Supply Chain Assistant is an important role to that has multiple responsibilities to facilitate the success of the Supply Chain team. The Supply Chain Assistant is responsible for handling and processing all US Postal Mail, and interdepartmental mail in an accurate and timely fashion. They will manage the RRH Riedman campus mailroom and work with the hospital couriers in ensuring priority mail and packages are sent out in a timely manner. The Supply Chain Assistant also provides secretarial and administrative support to management and staff within the Supply Chain department. Independently conducts assigned work, determining method of completion, data and information requirements as well as analysis techniques. May coordinate a variety of activities within or on occasion between units, sections or departments. Work is frequently confidential and may be sensitive and/or critical in nature and requires a broad working knowledge of departmental and healthcare practices, policies, programs and services to complete. The Supply Chain Assistant is expected to provide superior customer service daily by modeling the health system core values.

RESPONSIBILITIES:

• Receives incoming and interdepartmental mail, notices, pamphlets, magazines, and memos. Sort, classify, process, route, and distribute all mail to the appropriate destination.
• Process all out-going mail and packages, including weighing, stamping and/or postage metering including STAT requests from customers as needed.
• Assists in preparing hospital mailings and mail stuffers as required. Responsible for replenishing the postage on the mail meter to ensure mail goes out on time.
• Performs a variety of administrative/clerical duties including: Answering telephones, scheduling appointments, making copies/fax, processing time cards, processing purchasing or invoice data, requisitions, expense reports, stationary orders, and the like.
• Maintains electronic/computer, paper files and records, retrieves information as necessary and may create financial and/or other reports as requested.
• Work with RRH Purchasing team to add cost centers and complete Invoice summaries such that it can be processed by AP.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree preferred
• 1-3 years of previous work experience preferred

PHYSICAL REQUIREMENTS: Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

PAY RANGE: $17.75 - $21.00