Supply Chain Assistant - Riedman Campus, Purchasing & Procurement (Full-Time, Days)

Rochester Regional Health; United States; On-site; USD 24,000 - 29,000; Full time

Job summary

Rochester Regional Health is seeking a Supply Chain Assistant at the Riedman Campus to handle mail operations, provide administrative support, and assist with purchasing workflow. The role involves managing campus mail, coordinating with hospital couriers, and ensuring timely mail delivery.

The position requires 1–3 years of experience and a Bachelor's degree is preferred. The role is full-time, days, located at 100 Kings Highway South, Rochester, NY 14617.

Qualifications

• Bachelor's Degree preferred.
• 1–3 years of previous work experience preferred.

Responsibilities

• Receives, sorts, and distributes all mail to appropriate destinations.
• Process outgoing mail and packages, including postage and STAT requests.
• Assist in hospital mailings and maintain postage for mail meter.
• Perform general administrative/clerical duties (phones, scheduling, copies, invoicing data).
• Maintain electronic/paper files and generate reports as needed.
• Collaborate with RRH Purchasing to add cost centers and support AP processing.

Skills

Mailroom operations

Administrative support

Data entry

Customer service

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Job Title: Supply Chain Assistant - Riedman Campus, Purchasing & Procurement (Full-Time, Days)
Department: Purchasing & Procurement
Location: Riedman Campus - 100 Kings Highway South, Rochester, NY 14617
Hours Per Week: 40
Schedule: M-F, 8:00 AM - 4:30 PM

SUMMARY:
The Supply Chain Assistant is an important role to that has multiple responsibilities to facilitate the success of the Supply Chain team. The Supply Chain Assistant is responsible for handling and processing all US Postal Mail, and interdepartmental mail in an accurate and timely fashion. They will manage the RRH Riedman campus mailroom and work with the hospital couriers in ensuring priority mail and packages are sent out in a timely manner. The Supply Chain Assistant also provides secretarial and administrative support to management and staff within the Supply Chain department. Independently conducts assigned work, determining method of completion, data and information requirements as well as analysis techniques. May coordinate a variety of activities within or on occasion between units, sections or departments. Work is frequently confidential and may be sensitive and\/or critical in nature and requires a broad working knowledge of departmental and healthcare practices, policies, programs and services to complete. The Supply Chain Assistant is expected to provide superior customer service daily by modeling the health system core values.

RESPONSIBILITIES:

• Receives incoming and interdepartmental mail, notices, pamphlets, magazines, and memos. Sort, classify, process, route, and distribute all mail to the appropriate destination.
• Process all out-going mail and packages, including weighing, stamping and\/or postage metering including STAT requests from customers as needed.
• Assists in preparing hospital mailings and mail stuffers as required. Responsible for replenishing the postage on the mail meter to ensure mail goes out on time.
• Performs a variety of administrative\/clerical duties including: Answering telephones, scheduling appointments, making copies\/fax, processing time cards, processing purchasing or invoice data, requisitions, expense reports, stationary orders, and the like.
• Maintains electronic\/computer, paper files and records, retrieves information as necessary and may create financial and\/or other reports as requested.
• Work with RRH Purchasing team to add cost centers and complete Invoice summaries such that it can be processed by AP.

MINIMUM QUALIFICATIONS:

• Bachelor's Degree preferred
• 1-3 years of previous work experience preferred

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and\/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$17.75 - $21.00

CITY:

Rochester

POSTAL CODE:

14617

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.