Supply Chain Admin: Entry-Level with 401k & Benefits

BPS Bioscience, Inc.; San Diego (CA); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

401k with 4% company match

Companywide lunches quarterly

Medical/Dental/Vision health insurance

Job summary

BPS Bioscience, Inc. is seeking an Administrative Assistant to support the Supply Chain Management team. You will process customer purchase orders, enter sales orders into NetSuite, and ensure orders are complete and documented before approval.

The role collaborates with Sales to resolve missing information and maintains accurate customer records. You will provide clerical and administrative support across Operations, Supply Chain, and Sales, handling data entry, filing, and general office

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred.
• 0-2 years of experience in order entry, customer service, or administrative support; biotech experience a plus.
• Experience with ERP systems (NetSuite preferred).
• Proficient with Microsoft Office Suite (Outlook, Word, Excel).
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• Ability to work independently and across teams.

Responsibilities

• Process customer purchase orders received via email, fax, phone, and web channels, and accurately enter sales orders into NetSuite.
• Review orders for accuracy and completeness including PO numbers, catalog numbers, quantities, pricing, and terms.
• Assign appropriate customer account, sales rep, region, and order contact to each order.
• Coordinate with Sales to obtain missing information or documentation as needed.
• Maintain sales order records in NetSuite with supporting documents.
• Communicate completed orders to internal teams for timely processing.
• Keep customer records up to date with changes in names, addresses, and corporate info.
• Identify discrepancies and escalate for resolution.
• Monitor inboxes and assist with routine admin requests.
• Perform general admin duties and data entry tasks.
• Provide support to Operations, Supply Chain, and Sales teams.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Data entry

Team collaboration

Independent work

Education

High school diploma or equivalent

Associate's degree

Bachelor's degree

Tools

NetSuite

Microsoft Office

Job description

BPS Bioscience, Inc. is seeking an Administrative Assistant to support the Supply Chain Management team. You will process customer purchase orders, enter sales orders into NetSuite, and ensure orders are complete and documented before approval.

The role collaborates with Sales to resolve missing information and maintains accurate customer records. You will provide clerical and administrative support across Operations, Supply Chain, and Sales, handling data entry, filing, and general office