Administrative Assistant – Supply Chain & NetSuite Support

BPS Bioscience Inc.; San Diego (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401k with 4% company match

Quarterly company lunches

Medical/Dental/Vision health insurance

Vacation and paid holidays

Job summary

BPS Bioscience Inc. in San Diego is seeking an entry-level Administrative Assistant to support the Supply Chain Management team. You will process customer purchase orders and enter sales orders in NetSuite, ensuring accuracy and completeness with required documentation.

You will collaborate with Sales to resolve missing information, maintain customer records, and provide clerical support across Operations, Supply Chain, and Sales teams while following company policies and training.

Qualifications

• High school diploma or equivalent; associate or bachelor preferred.
• 0–2 years in order entry, customer service, or admin support.
• Experience with NetSuite is a plus.
• Proficient in Outlook, Word and Excel.
• Strong detail orientation and data accuracy.
• Excellent organizational and time management skills.
• Clear verbal and written communication; works well independently and across teams.

Responsibilities

• Process customer purchase orders and enter sales orders into NetSuite.
• Review orders for accuracy: PO numbers, catalog numbers, quantities, pricing, terms.
• Assign accounts, reps, region, and order contact to each order.
• Coordinate with Sales to obtain missing documents.
• Maintain sales order records and attach documentation.
• Communicate orders to internal teams to ensure timely processing.
• Maintain accurate customer records and update changes.
• Identify discrepancies and escalate for resolution.
• Monitor inboxes and handle routine admin requests.
• Perform general administrative duties and data entry.
• Provide admin support to Operations, Supply Chain, and Sales.

Skills

Attention to detail

Time management

Verbal and written communication

Independent and team work

Office software proficiency

Education

High school diploma

Associate/Bachelor in Business Administration

Tools

NetSuite

Microsoft Office

Job description

BPS Bioscience Inc. in San Diego is seeking an entry-level Administrative Assistant to support the Supply Chain Management team. You will process customer purchase orders and enter sales orders in NetSuite, ensuring accuracy and completeness with required documentation.

You will collaborate with Sales to resolve missing information, maintain customer records, and provide clerical support across Operations, Supply Chain, and Sales teams while following company policies and training.