Supplies and Materials Coord

Phoenix Children's; Gilbert (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Phoenix Children's in Gilbert, AZ is seeking a Supplies and Materials Coord to manage the ordering, receiving, and distribution of specialty materials, instrumentation, and equipment for the Perioperative department. The role ensures proper stock levels, complies with FDA/ECRI guidelines, and collaborates with RN leads, schedulers, vendors, and supervisors to optimize inventory and cost control.

This full-time, on-site position offers a collaborative team environment and involvement in budget

Responsibilities

• Coordinates inventory management for Preoperative services.
• Prepares and coordinates ordering process for materials, specialty equipment, and supplies to ensure availability of required items for procedures in accordance with established procedures.
• Establishes par levels, tracking and inventory methodologies for the department
• Works closely with materials management on assuring contracts, pricing and accurate invoicing occur.
• Serves as a liaison with the physician offices, RN leads, schedulers, vendors, and supervisors on assuring accuracy of specialty supplies and services.

Job description

Supplies and Materials Coord

Department: PCH-EV JV | Perioperative Admin Services

Location: Gilbert

Shift: Mon-Fri, Days, 6:30am-3pm

Category: Material Mgmt/Purchasing

Posting #: 1063227

Employee Type: Full-Time

Position Summary

This position coordinates and oversees the ordering, receiving, and distribution of all specialty materials, supplies, instrumentation, and equipment for the department to ensure ongoing maintenance of proper stock levels in accordance with established policies, standards, accrediting, and licensing requirements.

Position Duties

• Coordinates inventory management for Preoperative services.
• Prepares and coordinates ordering process for materials, specialty equipment, and supplies to ensure availability of required items for procedures in accordance with established procedures.
• Establishes par levels, tracking and inventory methodologies for the department
• Works closely with materials management on assuring that contracts, pricing and accurate invoicing occur.
• Serves as a liaison with the physician offices, RN leads, schedulers, vendors, and supervisors on assuring accuracy of specialty supplies and services.

• Assures FDA guidelines are adhered to in regards to the purchase, tracking, and use of all supplies, equipment, and implants in the department
• Stays current on ECRI and FDA reports
• Removes and processes all FDA recalled items in a timely fashion
• Maintains accurate logs and documentation for all implants and tissue

• Reviews and assures accurate and timely billing
• Reviews all invoices and audits case information as needed
• Works with RN's and schedulers on reconciliation of patient bill
• Add items to CPM, Lawson and charge aster as needed

• Supply per case cost reduction
• Actively participates in the Value Analysis Committee and process
• Assists in product trials and analysis to standardize supplies and reduce cost
• Works closely with MM and RN leads on reducing inventory and managing supplies to meet the GPO contract best price.

• Assists with Supply Chain Management and Periop Director on capital budget planning and the purchasing process.
• Obtain quotes that assure accuracy for future budget forecasting.
• Assists in completing purchase order summaries.
• Track past, current and future capital purchases for the department.

• Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

Values

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable