Supervisory Administrative Officer

Smithsonian Institution; Landover (MD); Remote; USD 102,000 - 133,000; Full time

Benefits offered by this job

Vacation and sick leave

Health insurance

Retirement plan

Job summary

The Smithsonian Institution in Maryland seeks a Supervisory Administrative Officer to lead administrative staff, oversee budgets, and ensure compliance with policies across the organization.

In this full-time, permanent role based in the Office of Facilities Management and Reliability, you will supervise staff, manage budget cycles, coordinate procurement, and prepare briefing materials for senior leadership, contributing to Smithsonian's mission and operations.

Qualifications

• There is no education substitution at this level.

Responsibilities

• Direct administrative staff assignments and uphold operational standards.
• Support the formulation, execution, and monitoring of federal and trust budgets by providing analytical, technical, and administrative expertise across all phases of the budget cycle.
• Provide procurement support as a purchaser, ensuring all acquisition actions remain within established authority and comply with Smithsonian policies.
• Serve as the primary liaison with the OHR and FM Personnel Management Division, coordinating personnel actions and addressing staffing needs.
• Prepare high-quality correspondence, briefing materials, decision papers, and status reports for senior leadership, ensuring materials are accurate, timely, and aligned with organizational priorities.

Job description

• Department: Other Agencies and Independent Organizations

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in Office of Facilities Management and Reliability (OFMR), Under Secretary for Finance and Administration at the Smithsonian Institution (SI). Central Administrative Team, Museum Support Service Division (MSSD).

Key Responsibilities

The Supervisory Administrative Officer is responsible for directing the administrative staff assignments and upholding operational standards. In this position, you will: Support the formulation, execution, and monitoring of federal and trust budgets by providing analytical, technical, and administrative expertise across all phases of the budget cycle.

Provide procurement support as a purchaser, ensuring all acquisition actions remain within established authority and comply with Smithsonian policies. Serve as the primary liaison with the OHR and FM Personnel Management Division, coordinating personnel actions and addressing staffing needs.

Exercise supervisory responsibility over assigned staff, including planning and organizing work to be accomplished, setting and adjusting short-term priorities, and preparing schedules for timely completion. Conduct research on administrative and operational issues, evaluate policy implications, and prepare well supported recommendations within established guidelines. Provide guidance on both technical and administrative matters.

Prepare high-quality correspondence, briefing materials, decision papers, and status reports for senior leadership, ensuring materials are accurate, timely, and aligned with organizational priorities.

Requirements & Education

There is no education substitution at this level.

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options. Please see Benefits at https://www.si.edu/OHR/benefits for a complete description.

Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Long Term Care Insurance - http://www.ltcfeds.com Retirement Program - https://www.opm.gov/retirement-services/

Which agency is hiring for this position?

This position is with Smithsonian Institution , Other Agencies and Independent Organizations.

What is the salary for this position?

The posted pay range is $102415 – $133142/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-15.

What is the work schedule?

This is a Full-Time, Permanent position.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.

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