Management Support Specialist.

Smithsonian Institution

Washington (District of Columbia)

Presencial

USD 52 000 - 65 000

Tempo integral

há 19 horas

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Vantagens oferecidas por esta oferta de emprego

Vacation and sick leave

Health insurance

Retirement program

Resumo da oferta

Smithsonian Institution in Washington, DC seeks a Management Support Specialist to provide procurement and administrative support across departments. You'll process purchase orders, requisitions, and ERP entries; manage travel and conferences; and track expenditures from federal and trust funds.

The role requires one year of specialized experience at GS-07 level, with education options including a Master’s degree or two years of graduate study.

Qualificações

Specialized experience procuring a variety of goods and services.
Experience creating and processing purchase orders and requisitions in ERP.
Submitting receiving reports and invoices for payment; tracking financial transactions.
Maintaining office records and filing systems.

Responsabilidades

Prepare purchase orders, requisitions, and ERP entries.
Order office supplies, services, travel, and conferences.
Track income and expenditures from federal and trust funds.
Provide general office support and monitor project status and travel approvals.

Conhecimentos

Procurement experience

ERP systems

Purchase orders & requisitions

Financial transaction tracking

Formação académica

Master's degree

2 graduate years

LL.B./J.D.

Descrição da oferta de emprego

Duties

The Management Support Specialist provides procurement and administrative support to all departments throughout HMSG. This position also performs a wide variety of administrative tasks associated with financial management and procurement activities and a variety of administrative functions necessary to support the general operations, exhibitions, and public programs of HMSG.

In This Position, You Will

Support museum procurement by preparing purchase orders, requisitions, and Enterprise Resource Planning (ERP).
Order a variety of goods and services including office supplies, services, travel, and conferences.
Track income and expenditures from a wide variety of federal and/or trust funds.
Provide general office support, including serving as the department timekeeper; preparing administrative forms, such as requests for building services; reviewing travel authorizations for compliance with HMSG/SI travel policies, regulations, and procedures; and independently tracking the status of various projects, correspondence, and requests.

Requirements

Conditions of employment

Pass Pre-employment Background Investigation
May need to complete a Probationary Period
Maintain a Bank Account for Direct Deposit/Electronic Transfer
Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements must be met by the closing date of the announcement.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on

Qualifications

You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as demonstrated experience procuring a variety of goods and services; creating and processing purchase orders and requisitions in an Enterprise Resource Planning (ERP) system; submitting receiving reports and invoices for payment; processing and tracking financial transactions; and maintaining office records and filing systems.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education

Master's or equivalent graduate degree
or
2 full years of progressively higher level graduate education leading to such a degree
or
LL.B. or J.D., if related

Or a Combination:

Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the

Education

There are no basic education requirements for this position.

This position is not included in the bargaining unit.

Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note:

This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

Please see Benefits at