Supervisor, Purchasing - Acute Care

001 University of Rochester; City of Rochester (NY); On-site; USD 61,000 - 85,000; Full time

Job summary

The University of Rochester is seeking a Purchasing Supervisor for the Pharmacy SMH team at 601 Elmwood Ave, Rochester, NY 14642. The role oversees inventory and procurement for academic, research, medical and building programs, ensuring cost efficiency and timely delivery.

You will lead a staff, plan purchases, train team members, and coordinate with internal stakeholders and suppliers. A bachelor's degree and 2 years supervisory experience are required.

Qualifications

• Bachelor's degree and 2 years of relevant administrative and supervisory experience.
• Or equivalent combination of education and experience.

Responsibilities

• Supervises a team of staff responsible for procurement and inventory tracking.
• Plans and coordinates purchases for university projects to meet customers' needs.
• Trains and directs staff in prudent purchasing techniques.
• Purchases furnishings for offices, laboratories, classrooms, etc., printed forms, vehicles, and other commodities.
• Maintains inventory and ensures timely delivery of materials.

Education

Bachelor's degree and 2 years of relevant administrative and supervisory experience

Job description

Job Location

Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500160 Pharmacy SMH Work Shift: UR - Day (United States of America) Range: UR URG 110

Compensation Range: $61,000.00 - $85,400.00 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

• Supervises a team of assigned support staff which acquires equipment and supplies to support academic, research, medical and building programs at low cost and in a timely manner.
• Plans and coordinates purchases for assigned University projects so that services meet the needs of Purchasing's customers.
• Trains and directs staff in prudent purchasing techniques.
• Purchases furnishings for offices, laboratories, classrooms, etc., printed forms, vehicles, and other commodities which may be assigned.

ESSENTIAL FUNCTIONS

• Organizes and oversees regularly scheduled inventory counts at assigned locations.
• Coordinates with multiple teams and locations to ensure appropriate reporting is provided in a timely fashion.
• Identifies causes of inventory discrepancies.
• Communicates between internal inventory and operations staff and wholesalers to report, resolve, and track ongoing/unresolved issues.
• Analyzes reports and implements procedures to ensure policies and regulations are being followed.
• Supervises a team of staff responsible for procurement and inventory tracking of medical and scientific equipment, supplies, and other commodities.
• Oversees assigned staff, including hiring, onboarding, training, and delegating tasks.
• Measures and evaluates individual and unit performance and makes recommendations on personnel matters.
• Builds and maintains sound relationships with product users, suppliers, departmental staff, leadership, and other external entities, including governmental or regulatory agencies, to determine satisfaction with services.
• Initiates programs to improve services and efficiency.
• Communicates changes in services to users and suppliers and resolves disputes between supplies and users.
• Processes purchasing documents in an efficient manner to meet user needs.
• Maintains a through understanding of purchasing and inventory software system.
• Ensures continuity of supply and timely delivery of materials.
• Coordinates special purchasing projects, ensures compliance with internal policies, government and/or other sponsor regulations and maintains files suitable for audit.
• Reports on progress toward accomplishing established goals to leadership.
• Participates in professional organizations related to specialized discipline and acts as a representative of the department.
• Keeps abreast of new purchasing methods, sources of supply, products, and related regulations.
• May serve on internal committees related to functional area.
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree and 2 years of relevant administrative and supervisory experience required.
• Or equivalent combination of education and experience.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.