Pharmacy Buyer II

001 University of Rochester; City of Rochester (NY); On-site; USD 32,000 - 45,000; Full time

Job summary

The University of Rochester is seeking a Pharmacy procurement specialist to manage purchase orders, negotiate with vendors, and ensure timely distribution of medications for patient care at 601 Elmwood Ave, Rochester, NY. The role supports clinical operations and works with multiple teams to maintain inventory and supply continuity.

Minimum education includes a Bachelor's degree with at least 1 year in Pharmacy/340B; strong Excel skills are preferred.

Qualifications

• Bachelor's degree in a social or technical field; 1 year of Pharmacy/340B experience required
• Proficiency with MS Excel preferred
• Experience with procurement, vendor management, or related operations is a plus

Responsibilities

• Identify vendors and obtain product information on availability and lead times.
• Oversee pharmaceutical purchases via wholesalers or direct from manufacturers.
• Generate purchase orders and manage pricing/shipping with vendors.
• Monitor pricing and contract adherence; manage inventory and distribution.
• Collaborate with informatics and supply chain to resolve tickets and ensure timely deliveries.

Skills

MS Excel

Education

Bachelor's degree in a social or technical field

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642.

Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500160 Pharmacy SMH Work Shift: UR - Day (United States of America) Range: UR URG 107 H Compensation Range: $23.27 - $32.60

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

• Gathers information, analyzes and interprets data and disseminates information.
• Reviews daily pharmaceutical orders.
• Independently manages procurement of medications via wholesaler and direct from manufacturers.
• Negotiates with vendors to obtain optimum service and price.
• Monitors and analyzes pricing and adherence to contracts.
• Ensures inventory supply, order processing and distribution of pharmaceuticals and supplies.

Essential Functions

• Identifies vendors, requests technical or performance specifications, and obtains product information regarding availability and lead times.
• Oversees pharmaceutical purchases via wholesaler or direct from manufacturers.
• Generates purchase orders and maintains contact with vendors related to pricing and shipping.
• Manages specialty and limited access drugs, some of which are patient specific.
• Works with specialty pharmacies and manufacturers to determine eligibility and manages the scheduling of deliveries as needed for patient care.
• Runs various reports to track high cost or non-formulary medications.
• Evaluate the need for additional orders based on current inventory.
• Fulfills clinic order requests.
• Identifies and scans appropriate products in electronic health record and validates appropriate medication requests are distributed in a timely manner.
• Follows up on orders to confirm completion.
• Manages default NDC settings and identifies the most appropriate NDCs for purchase.
• Ensures appropriate NDCs are setup when distributing medications to clinics.
• Identifies new electronic health record build requests.
• Manages submission and follow up of tickets in collaboration with informatics team and supply chain leadership.
• Confers routinely with vendors and departments to follow up on backorders, payment problems or service issues.
• Collaborates with others regarding availability of shortage products and expected availability.
• Verifies price quotes for small dollar transactions for other departments and provides reporting guidance for administrators related to ledger expenses generated by pharmacy distributions.
• Handles phone calls and advises faculty and staff on appropriate procurement procedures.
• Provides information related to ordering, invoicing, and replenishment.
• Manages ticketing database, requesting additional information as needed or completing requests to keep lists up to date.
• Assists in maintaining vendor database information (ASC).
• Other duties as assigned.

Minimum Education & Experience

Bachelor's degree in social or technical field and 1 year of Pharmacy and/or 340B experience required Or equivalent combination of education and experience

Knowledge, Skills and Abilities

Proficiency with MS Office applications, specifically Excel preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries- always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.