Inventory Planning Coord III

001 University of Rochester; City of Rochester (NY); On-site; USD 48,000 - 68,000; Full time

Job summary

The University of Rochester is seeking a Materials Management professional to manage surgical/medical supply inventory, coordinate purchasing, and support cost-effective procurement at the Rochester campus.

The role emphasizes optimizing par levels, handling high-value orders up to $500,000, and ensuring timely and compliant supply delivery across departments.

Qualifications

• Associate's degree and 1 year of related work experience required OR equivalent combination of education and experience

Responsibilities

• Ensures specialty products, devices and implants are obtained in a fiscally responsible manner and in line with departmental needs and requirements
• Responsible for routine and non-routine duties requiring specialty knowledge of supply chain and clinical requirements for assigned areas
• Utilizes problem solving skills to obtain what is required for assigned areas
• Responsible for resolving invoice discrepancies and managing recall alerts for products, devices and implants that have been received
• Proactively reviews, monitors, and maintains all systems for assigned surgical and medical procedure supply and implant requirements
• Applies knowledge of service specific clinical and anatomical requirements for obtaining appropriate supplies, products, devices or implants
• Determines and maintains optimal inventory levels to ensure product availability per customer requirements
• Procures products necessary for emergent, urgent, and elective cases
• Creates purchase orders with purchasing authority up to $500,000, following hospital policies and maintaining fiscal responsibility
• Verifies accuracy of shipments against purchase order
• Reviews reports and checks on back orders daily
• Makes alternative arrangements when appropriate and in urgent patient care situations
• Monitors, updates, and keeps current all associated par forms and spreadsheets for areas of responsibility
• Utilizes Materials Management and departmental software to proactively assess, measure, and track supply expenses and usage
• Utilizes inventory management tools and product knowledge to serve as a resource for assigned department supply requirements across the organization
• Identifies and recommends solutions for problems relating to the product, process and/or ordering system
• Recommends opportunities to reduce cost through consolidation of product, using alternate vendors or other methods
• Maintains physical space for inventory, including relocation of supplies in various areas
• Supports and maintains space utilization
• Monitors expiration dates in respective areas and removes expiring products according to policy
• Establishes, maintains, and enhances optimal communication standards
• Coordinates customized inventories for multidisciplinary departments
• Actively engages in the semi-annual physical product inventory, as required by Finance, to meet cost accounting and regulatory requirements
• Other duties as assigned

Education

Associate's degree and 1 year of related work experience

Job description

About the University

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location

Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Job Details

Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500006 Materials Management Svcs SMH Work Shift: UR - Evening (United States of America) Range: UR URG 107 H

Compensation

Compensation Range: $23.27 - $32.60 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

Responsibilities: Ensures specialty products, devices and implants are obtained in both a fiscally responsible manner and in line with departmental needs and requirements Responsible for routine and non-routine duties requiring specialty knowledge of supply chain and clinical requirements for assigned areas. Utilizes problem solving skills to obtain what is required for assigned areas. Responsible for resolving invoice discrepancies and managing recall alerts for products, devices and implants that have been received.

ESSENTIAL FUNCTIONS

• Proactively reviews, monitors, and maintains all systems for assigned surgical and medical procedure supply and implant requirements, including notifications of patient or case specific needs, inventory levels in assigned par locations, the Operating Room (OR) implant log and/or the procedure or surgical schedule.
• Applies knowledge of service specific clinical and anatomical requirements for obtaining appropriate supplies, products, devices or implants.
• Determines and maintains optimal inventory levels to ensure product availability per customer requirements.
• Procures products necessary for emergent, urgent, and elective cases.
• Creates purchase orders with purchasing authority up to $500,000, following hospital policies and maintaining fiscal responsibility.
• Verifies accuracy of shipments against purchase order.
• Reviews reports and checks on back orders daily.
• Makes alternative arrangements when appropriate and in urgent patient care situations.
• Monitors, updates, and keeps current all associated par forms and spreadsheets for areas of responsibility.
• Utilizes Materials Management and departmental software to proactively assess, measure, and track supply expenses and usage.
• Utilizes inventory management tools and product knowledge to serve as a resource for assigned department supply requirements across the organization.
• Identifies and recommends solutions for problems relating to the product, process and/or ordering system.
• Recommends opportunities to reduce cost through consolidation of product, using alternate vendors or other methods.
• Maintains physical space for inventory, including relocation of supplies in various areas.
• Supports and maintains space utilization.
• Monitors expiration dates in respective areas and removes expiring products according to policy.
• Establishes, maintains, and enhances optimal communication standards.
• Coordinates customized inventories for multidisciplinary departments.
• Actively engages in the semi-annual physical product inventory, as required by Finance, to meet cost accounting and regulatory requirements.
• Other duties as assigned.

Minimum Education & Experience

Associate's degree and 1 year of related work experience required Or equivalent combination of education and experience

Equal Opportunity / Diversity Statement

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Current Employee Notice

Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Purpose Statement

Learn. Discover. Heal. Create.

About the Location

Located in western New York, Rochester is our namesake and our home.

University Highlights

One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

Career Opportunity

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.

Reaffirmation of Commitment

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.