Supervisor, Purchasing - Acute Care

University of Rochester; United States; On-site; USD 61,000 - 85,000; Full time

Job summary

The University of Rochester is seeking a procurement and inventory supervisor within the Purchasing department. You will lead a team, coordinate purchases for university projects, and ensure timely delivery of equipment and supplies across campuses.

Ideal candidates have a Bachelor’s degree with 2 years of supervisory experience and strong knowledge of inventory control, purchasing policies, and cross-team collaboration. This is a full-time role with a 40-hour work week.

Qualifications

• Bachelor's degree and 2 years of relevant administrative and supervisory experience required.

Responsibilities

• Supervises a team of staff responsible for acquiring equipment and supplies for university programs.
• Plans and coordinates purchases to meet customer needs and budget.
• Trains staff in prudent purchasing techniques.
• Purchases furnishings, forms, vehicles and other commodities as assigned.

Skills

Team supervision

Inventory management

Purchasing

Vendor relations

Staff training

Education

Bachelor's degree and 2 years of supervisory experience

Tools

Purchasing software system

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

• Worker Subtype: Regular
• Time Type: Full time
• Scheduled Weekly Hours: 40
• Department: 500160 Pharmacy SMH
• Work Shift: UR - Day (United States of America)
• Range: UR URG 110
• Compensation Range: $61,000.00 - $85,400.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

• Supervises a team of assigned support staff which acquires equipment and supplies to support academic, research, medical and building programs at low cost and in a timely manner.
• Plans and coordinates purchases for assigned University projects so that services meet the needs of Purchasing's customers.
• Trains and directs staff in prudent purchasing techniques.
• Purchases furnishings for offices, laboratories, classrooms, etc., printed forms, vehicles, and other commodities which may be assigned.

ESSENTIAL FUNCTIONS

• Organizes and oversees regularly scheduled inventory counts at assigned locations.
• Coordinates with multiple teams and locations to ensure appropriate reporting is provided in a timely fashion.
• Identifies causes of inventory discrepancies.
• Communicates between internal inventory and operations staff and wholesalers to report, resolve, and track ongoing/unresolved issues.
• Analyzes reports and implements procedures to ensure policies and regulations are being followed.
• Supervises a team of staff responsible for procurement and inventory tracking of medical and scientific equipment, supplies, and other commodities.
• Oversees assigned staff, including hiring, onboarding, training, and delegating tasks.
• Measures and evaluates individual and unit performance and makes recommendations on personnel matters.
• Builds and maintains sound relationships with product users, suppliers, departmental staff, leadership, and other external entities, including governmental or regulatory agencies, to determine satisfaction with services.
• Initiates programs to improve services and efficiency.
• Communicates changes in services to users and suppliers and resolves disputes between supplies and users.
• Processes purchasing documents in an efficient manner to meet user needs.
• Maintains a through understanding of purchasing and inventory software system.
• Ensures continuity of supply and timely delivery of materials.
• Coordinates special purchasing projects, ensures compliance with internal policies, government and/or other sponsor regulations and maintains files suitable for audit.
• Reports on progress toward accomplishing established goals to leadership.
• Participates in professional organizations related to specialized discipline and acts as a representative of the department.
• Keeps abreast of new purchasing methods, sources of supply, products, and related regulations.
• May serve on internal committees related to functional area.
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

Bachelor's degree and 2 years of relevant administrative and supervisory experience required Or equivalent combination of education and experience

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.