Supervisor, Operations

Publicis Groupe ANZ; Chicago (IL); On-site; USD 60,800 - 84,000; Full time

Benefits offered by this job

Medical coverage

401K

Flexible time off

Job summary

Publicis Groupe ANZ is looking for a Supervisor, Operations based in Chicago, IL. This hybrid role will involve overseeing financial deliverables for major clients, project managing timelines, and ensuring accuracy in invoicing and reporting.

The ideal candidate should have over 3 years in operations or project management within a media agency, along with strong budget management skills. Benefits include comprehensive medical coverage, 401K, multiple leave options, and a flexible time-off policy.

Qualifications

• Minimum of 3+ years in operations or project management in a media agency setting.
• 0‑1+ year management experience; internal management experience is applicable.
• 2+ years of budget management experience.

Responsibilities

• Accountable for financial deliverables from project start to invoicing.
• Manage monthly invoicing and financial documentation.
• Point of contact for key client deliverables.

Skills

Operations management

Project management

Budget management

Client communication

Job description

Company description

PHM is the leading health media agency in the US, built for the modern healthcare experience. Here, industry depth meets media scale, where data becomes direction, where creativity and storytelling bring truth to life, and where orchestration replaces fragmentation.

Dedicated to making brands discovered, PHM redefines what media can do through data, content, and creativity. Because in modern healthcare, the brands that are found are the ones that lead. And when brands lead, advantage follows. Go deeper. Be found.

Overview

The Supervisor, Operations is responsible for large clients, has a holistic view of the clients’ objectives and processes, project manages key timelines and deliverables, and provides insight on staffing related to work scoped and financials.

This is a hybrid role, requiring three days in-office each week. If you are contacted for an interview, your recruiter will discuss specifics with you, inclusive of any necessary reasonable accommodations.

Responsibilities

• Accountable for the lifecycle of financial deliverables from project start, job code creation, SOW generation, working media determination, changes of work, incremental funds, client accruals, invoicing, ad hoc reporting.

• Monthly invoicing and client mandated financial documentation, including client accruals, reconciliation requests (per client MSA), client‑tracking software.

• Expert at creating, relaying and abiding client best practices in regard to scoping, invoicing, and financial tracking. Owns the revision or enhancement of those processes.

• Day‑to‑day point of contact for key client deliverables.

• Accountable for the completion and accuracy of the financial deliverables calendar for internal and client deliverables. Responsible that internal team is kept apprised of status on all jobs by issuing timely and accurate documentation and correspondence.

• Drafts and updates billing calendars.

• Organizes financial deliverables.

• Routes materials for internal review/approval, as needed.

• Gather data.

• Sends updates, notes, and reminders to the team.

• Scoping.

• Development of working media statements of work.

• Development of all fee statements of work, including intercompany.

• Can read and interpret Master Service Agreements (MSAs).

• Implements rollout of new systems and processes across client.

Qualifications

• Minimum of 3+ years in operations or project management in a media agency setting.

• 0‑1+ year management experience (previous internal management experience is applicable).

• 2+ years budget management experience + operational tools and/or reporting.

• Optional: HCP/Pharma media experience (background can include planning or investment).

Benefits

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

EEO Statement

All your information will be kept confidential according to EEO guidelines.

Compensation

Compensation Range: USD $60,800.00 - USD $84,000.00 per annum. This is the pay range the company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the company reserves the right to modify this pay range at any time.