Supervisor, Operations

Publicis Groupe; Chicago (IL); Hybrid; USD 61,000 - 84,000; Full time

Benefits offered by this job

Medical coverage

Dental

Vision

Disability

401K

Parental leave

Tuition reimbursement

Flexible time off

Job summary

PHM, a leading health media agency in the US, seeks a Supervisor to manage large client accounts with a holistic view of objectives and timelines. The role involves coordinating financial deliverables, SOWs and invoicing, while ensuring accurate reporting and client communication.

This hybrid position requires three days in-office per week; the recruiter will discuss specifics and accommodations during interviews. Compensation is commensurate with experience and market norms.

Qualifications

• 3+ years in operations or project management in a media agency setting.
• 2+ years budget management experience with operational tools and/or reporting.
• 0-1+ year management experience (intern management experience applicable).
• Optional: HCP/Pharma media experience (background can include planning or investment).

Responsibilities

• Owns the lifecycle of financial deliverables from project start to invoicing and reporting.
• Manages monthly invoicing, client accruals, reconciliations, and client tracking software.
• Maintains the financial deliverables calendar and ensures internal teams are updated on status.
• Develops working and fee statements of work, |interprets MSAs and supports rollout of new systems and processes.

Skills

Project management

Budget management

People management

Pharma/media experience (optional)

Job description

Company description

PHM is the leading health media agency in the US, built for the modern healthcare experience. Here, industry depth meets media scale, where data becomes direction, where creativity and storytelling bring truth to life, and where orchestration replaces fragmentation.

Dedicated to making brands discovered, PHM redefines what media can do through data, content, and creativity. Because in modern healthcare, the brands that are found are the ones that lead. And when brands lead, advantage follows. Go deeper. Be found.

Overview

The Supervisor is responsible for large clients, has a holistic view of the clients’ objectives and processes, project manages key timelines and deliverables, and provides insight on staffing related to work scoped and financials.

This is a hybrid role, requiring three days in-office each week. If you are contacted for an interview, your recruiter will discuss specifics with you, inclusive of any necessary reasonable accommodations.

Responsibilities

Your Impact

• Accountable for the lifecycle of financial deliverables from project start, job code creation, SOW generation, working media determination, changes of work, incremental funds, client accruals, invoicing, ad hoc reporting
  • Monthly invoicing and client mandated financial documentation, including, but not limited to:client accruals, reconciliation requests (per client MSA), client-tracking software
  • Expert at creating, relaying and abiding Client best practices in regard to scoping, invoicing, and financial tracking.Owns the revision or enhancement of those processes.
  • Day-to-day point of contact for key client deliverables
• Accountable for the completion and accuracy of the financial deliverables calendar for internal and clientdeliverables. Responsible that internal team is kept apprised of status on all jobs by issuing timely and accurate documentation and correspondence:
  • Drafts and updates billing calendars
  • Organizes financial deliverables
  • Route materials for internal review/approval, as needed
  • Gather data
  • Sends updates/notes/reminders to team
• Scoping
  • Development of working media statements of work
  • Development of all fee statements of work, including intercompany
  • Can read and interpret Master Service Agreements (MSAs)
• Implements rollout of new systems and processes across client

Qualifications

• Minimum of 3+ years in operations or project management in a media agency setting
• 0 -1+ year management experience (previous intern management experience is applicable)
• 2+ years budget management experience + operational tools and/or reporting
• Optional: HCP/Pharma media experience (background can include planning or investment)

Additional information

Our Publicis Groupe motto "Viva La Différence" means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

All your information will be kept confidential according to EEO guidelines.

#LI-AB7

Compensation Range: USD $60,800.00 - USD $84,000.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 10/30/2026.