Supervisor I (JC-531662)

Caltrans; California (MO); On-site; USD 65,000 - 85,000; Full time

Job summary

Caltrans Sunrise maintenance region is seeking a Supervisor I to organize and supervise administrative staff and activities. Under the Maintenance Manager II, you will oversee timekeeping, payroll processing, hiring support, purchasing, and invoice payment.

You will develop and maintain office procedures, prepare reports, monitor staff performance, and coordinate with divisions to provide timely service to the maintenance division.

Qualifications

• Experience in public sector administrative supervision and staff coordination.
• Strong knowledge of timekeeping, payroll, hiring support and procurement processes.
• Ability to prepare reports and manage budgets for a regional maintenance operation.

Responsibilities

• Organize and supervise administrative activities for the Sunrise maintenance region.
• Provide subject matter expertise on payroll, timekeeping and purchasing procedures.
• Coordinate with internal divisions and monitor staff performance to meet deadlines.

Job description

About the Position:

Under the instruction and direction of a Maintenance Manager II, the Supervisor I is responsible for organizing and supervising administrative activities and staff associated with the Sunrise maintenance region located within District 3. The Supervisor I provides subject matter expertise to staff engaged in a wide variety of administrative activities including timekeeping, hiring/ employment support, payroll processing and distribution, mail distribution, purchasing (including Cal-card and AMS), invoice payment, developing and processing confidential documents, holding weekly and monthly staff meetings, managing and tracking status of staff work, assures completed staff work is adhered to, coordinates with internal and external divisions to provide service to the maintenance division. The Supervisor I analyzes and provides recommendations to the Maintenance Manager II in regard to improving administrative business practices and develops and maintains office structure and procedures. The Supervisor I may help monitor and manage positions assigned to the region and produce personnel service and operating expense reports to help keep the region within budget. Oversees ordering of needed warehouse items for region business operations, conducts timely employee performance appraisals, corrects issues of poor employee performance following appropriate department protocol, monitors staff to assure work tasks are completed and on time, communicates status reports with the Maintenance Manager II daily and adheres to established organization processes, procedures and structure.

*See more details on the Duty Statement located on the job posting.