Supervisor Engineering

Montefiore Medical Center; New York (NY); On-site; USD 84,000 - 105,000; Full time

Job summary

Montefiore Medical Center is seeking an experienced Administrative Manager to oversee the administrative and fiscal services of the Engineering Department at the Weiler campus. You will manage budgeting, capital funds, and the coordination with Fire & Safety to ensure safe and efficient operations.

The role includes oversight of union staff, preparation of capital fund reports, and maintaining PC-based financial systems to support hospital objectives.

Qualifications

• Associate degree or higher is preferred for this role.
• High school diploma is required to apply.
• 4-6 years of experience in administrative/financial support roles.
• Proficiency with Microsoft Office, payroll/timekeeping, and SAP systems is expected.
• Experience with SAP Finance, SAP/HCM, Kronos, EPIC, STRATA Jazz or similar systems is a plus.

Responsibilities

• Operate and maintain PC-based systems including accounts payable, capital fund, space allocation and preventive maintenance.
• Prepare draw-downs of funds from various capital financing programs and manage capital funds.
• Quality assurance designee: establish, monitor, and evaluate policies and procedures for Engineering; audits and recommendations.
• Provide budget and financial reporting, including variance analysis and cost controls.
• Oversee engineering and maintenance activities, including groundskeeping and snow removal at the Weiler campus.
• Coordinate Engineering department functions with Fire & Safety and ensure safe working conditions for staff and patients.
• Supervise and support union staff; participate in recruitment, performance reviews, and disciplinary actions.

Skills

Attention to detail

Time management

Communication skills

Education

Associate Degree Preferred

High School Diploma Required

Tools

Microsoft Office Suite

Payroll/Timekeeping systems

Outlook

SAP Finance System

SAP/HCM

Talent Management System

Kronos

EPIC

STRATA Jazz

Job description

City/State: Bronx, New York Grant Funded: No Department: FAC - ENG East Campus Admin Work Shift: Day Work Days: MON-FRI, OCCASIONAL WEEKENDS Scheduled Hours: 8 AM-4:30 PM Scheduled Daily Hours: 7.5 HOURS Pay Range: $84,000.00-$105,000.00

Job Summary

This position will be responsible for the effective and efficient operation of the Engineering and Maintenance services of Montefiore'sWeiler campus. This position has the collateral responsibility of administration support for both Engineering and Fire & Safety, in addition to managing administrative and fiscal services within the department to assure maximum achievement of hospital's and department's fiscal objective.

Responsible for managing the administrative and technical activities of the Engineering Department to maintain the hospital environment and to ensure efficient operations and quality service.

Essential Functions

• Maintain direct correspondence with Municipal Agencies. Assure proper filing of licensing fees, permits, violations, etc.
• Preparation of draw-down of funds from various capital financing programs. Establish accurate and cost-effective management of capital funds.
• Quality assurance designee, establish, implement, monitor and evaluate policies and procedures for Engineering. Conduct audits, and present recommendations to Director of Engineering.
• Operate and maintain various PC based systems, including accounts payable, capital fund, space allocation and preventive maintenance systems, create programs and reports.
• Maintenance of annual operating budgets including variance reports. Assure proper control of budget committed to and achievement of establishing limits along with effective management.
• Oversees aspects of engineering and maintenance (including groundskeeping and snow removal) for the Weiler campus.
• Assist and support Fire & Safety division, coordinate Engineering department functions with Fire & Safety. Assure safe and adequate working conditions for personnel and patient care.
• Special projects as assigned. Assure proper implementation and completion of projects assigned.
• Oversight of union staff
• Provides oversight to union staff on day-to-day activities; Participates in the recruitment and hiring of staff, reviews the work, assists in the annual evaluation and recommends discipline for associates at Weiler
• Inspections of off-site MMC properties. Assure safe and adequate working conditions and clinical/patient services.

Qualifications

• Associate Degree Preferred
• High School Diploma Required
• 4-6 years of Experience Required
• Microsoft Office Suite, Payroll/Timekeeping systems, other business systems (Medium proficiency)
• Outlook, SAP Finance System, SAP/HCM, Talent Management System, Kronos, EPIC, STRATA Jazz, other related systems, etc. (Medium proficiency)

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.