Supervisor - Art, Art History & Design

Wayne State University; Detroit (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Wayne State University in Detroit seeks an experienced Supervisor for the Art, Art History & Design department to oversee daily operations, coordinate scheduling, and liaison with faculty and staff. The role includes supervising clerical and technical staff, maintaining records, preparing reports, and supporting university committees while ensuring efficient workflow and adherence to university policies.

A Bachelor's degree and 3–4 years related experience are required; strong computer skills

Qualifications

• Bachelor's degree required.
• 3–4 years of related experience.
• Proficiency with common computer programs (Microsoft Word, Excel, PowerPoint, Canvas).
• Excellent written and oral communication skills.
• Attention to detail.
• Ability to work independently while maintaining effective working relationships with a wide range of constituents.
• Ability to work through others and intervene to ensure workflow is efficient.

Responsibilities

• Oversees the day-to-day workflow of the Department of Art, Art History & Design within the College of Fine, Performing and Communication Arts (CFPCA).
• Serves as the key contact for external constituents and for faculty and staff seeking assistance with university processes.
• Supervise and participate in the processing of university paperwork including personnel, payroll, travel reimbursements, guest artists, awardees, and special guests.
• Prepare class scheduling, coordinate scheduling, room changes, liaison to scheduling.
• Supervise and coordinate clerical/technical staff, student assistants and temporary employees; assign tasks and develop standard procedures.
• Maintain faculty and staff personnel files and departmental records; prepare departmental activity reports.

Skills

Communication

Attention to detail

Independent work

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Canvas

Job description

Supervisor - Art, Art History & Design

Wayne State University is searching for an experiencedSupervisor - Art, Art History & Design at its Detroitcampus location.

Wayne State is a premier, public, urban research university locatedin the heart of Detroit, Michigan where students from allbackgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educationalopportunities which prepare students for success in a globalsociety.

Essential functions (job duties):

Oversees the day-to-day workflow of the Department of Art, ArtHistory & Design within the College of Fine, Performing andCommunication Arts (CFPCA). Serves as the key contact person forexternal constituents conducting business with the department andfor faculty and staff seeking assistance with the University'sinternal processes.

Supervise and participate in the processing of university paperworkincluding personnel, payroll, travel reimbursements, guest artists,awardees, and special guests. Prepare class scheduling, includingcoordinate scheduling, room changes, liaison to scheduling.

Supervise, train and coordinate clerical/technical support staff,student assistants and temporary employees. Assign tasks toappropriate staff. Develop standard work procedures whereappropriate. Review, monitor and evaluate work performance.Coordinate work schedules, vacation days and lunch hours forclerical student assistants and temporary staff.

Maintain faculty and staff personnel files and departmentalrecords; supervise the maintenance of student files. Preparedepartmental activity reports and analysis, including surveys,grants proposals and reports. Maintain all student activity awardsand supporting documentation.

Represent the department to other University personnel, outsideagencies and professional groups. Participate on various committeesand attend meetings. Serve as key resource person resolving problemand answering questions as they arise.

Monitor and supervise the maintenance of equipment, materials,supplies and the ordering of supplies. Oversee the maintenance andrepair of office equipment. Serve as the liaison with Facilities,Planning, and Management regarding the maintenance issues withoffices and classrooms.

Respond to inquiries relative to operational activities. Identifyand resolve problems as they occur; ensure operations are conductedin accordance with university policies and procedures and assist inimproving operational efficiencies.

Assist in budgetary/personnel activities. Monitor various accountsources; maintain related reports and records; prepare and process University forms and related paperwork actions; utilize appropriateuniversity systems (e.g., HRMS, FMS, EPAF).

Assist in departmental searches, including scheduling of interview appointments and travel arrangements. Generate faculty searchbudget reports. Coordinate reservation and catering for academicunit special events.

Perform other related duties as assigned.

Qualifications:

Bachelor's degree

Intermediate (3 to 4 years job-related experience)

Comfortable with a variety of computer programs (includingMicrosoft, Excel and Work, PowerPoint, Canvas)

Ability to learn computer applications quickly.

Excellent written and oral communication skills.

Attention to detail.

Ability to work independently while establishing and maintainingeffective working relationships with a wide variety ofconstituents.

Ability to work through others and make appropriate interventions to ensure workflow is efficient and adequate resources areavailable.

Possesses the ability to effectively serve on university committeesand task forces.

Encourages collaboration and seeks feedback.

Demonstrate an ability to share organizational knowledge with peers to support their personal development within the institutionalframework.

Ability to shift priorities and multi-task on various projects.

Establishes and maintains effective relationships with customers and gains their trust and respect. Proactively identifies customerissues and quickly and effectively resolves customerproblems.

School/College/Division:

H04 - Fine & Performing Arts

Primary department:

H0402 - Art, Art History, and Design

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
  

Working conditions:

Normal office environment.

Job openings:

• Number of openings: 1
  

Background check requirements:

University policy requires certain persons who are offeredemployment to undergo a background check, including a criminalhistory check, before starting work. If you are offered employment,the university will inform you if a background check isrequired.