Associate Director, Business Services

Wayne State University; Detroit (MI); On-site; USD 110,000 - 150,000; Full time

Job summary

Wayne State University in Detroit is seeking an Associate Director, Business Services to oversee FP&M financial operations and internal controls. This role directs daily business activities and serves as a liaison with Accounting, HR, Payroll and Purchasing to ensure accurate reporting.

You'll manage a $300M plant fund and a $20M total funding remit, develop performance metrics, and drive process improvements while leading a team of professionals.

Qualifications

• Bachelor's degree in accounting, finance or business administration.
• Master's degree in a business-related field preferred.
• Minimum 5 years of experience in financial management with minimum 3 years of supervisory experience.

Responsibilities

• Manage the plant fund of $300M+ and project accounts.
• Develop and provide information including KPI reports and financials.
• Lead day-to-day activities of direct reports and oversee workflow and improvements.
• Coordinate and direct work with Accounting, HR, Payroll and Purchasing.

Skills

Leadership skills

Management skills

Planning/organizational skills

Computer skills

Team building skills

Problem solving skills

Results orientation

Education

Bachelor's degree in accounting, finance or business administration

Master's degree in business related field

Job description

Associate Director, Business Services

Wayne State University is searching for an experienced Associate Director, Business Services at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

JOBPURPOSE

The AssociateDirector, Business Services FP&M manages the financial andinternal control activities of the budget and finance operations of FacilitiesPlanning & Management Division. This role directs and controls financial anddaily business operations. In addition, this role serves as liaison withmultiple university departments such as Accounting, HR, Payroll andPurchasing. Coordinate and directrelated work of multiple functional sub-units within Business Services. Supportthe department's strategic objectives and performance improvement initiatives.

ESSENTIALFUNCTIONS

(Essentialfunctions are the primary duties/major job responsibilities that an employeemust be able to perform, with or without reasonable accommodation. The essential functions are listed inorder of importance.)

Manage theplant fund of $300M+, including all project accounts. Ensure proper financialand budgetary considerations relative to the Physical Plant. Partner withaccounting departments to close projects at year end. Reconcile all small capital projects. Review and approve WayneBuy invoices for 300 active plant funds.

Manage andadminister fiscal matters for Facilities Planning & Management. Develop, analyze and provide informationincluding key performance indicators, reports, data and financials. Responsiblefor detailed accounting of Facilities Planning & Management’s totalfunding of $20 million. Assist with statisticalanalysis and reporting of fiscal activities.

Completecomprehensive reporting, analysis and reconciliation of University’sutilities accounts totaling $22M

Maintain anddevelop internal control systems to assure integrity of financialtransactions to prevent errors, omissions and possible fraudulent activity. Implement effective business practices andprocesses, and ensure actions are taken to achieve and maintain necessaryperformance outcomes.

Manageday-to-day activities of direct reports, including hire, discipline, performanceappraisals for direct staff, trainingon policies and procedures as well as overseeing workflow, developing andimplementing operating efficiencies and process and procedural improvements.

Manage and administer varied operational activities asrequested by senior management of the Division including special projects,facility planning and utilization, contracting with vendors, cost/benefitstudies, service on University-wide committees or project teams.

Other duties asassigned.

Unique duties:

Qualifications:

MINIMUMQUALIFICATIONS

Education: Bachelor's degree

Bachelor’s Degree in accounting, finance orbusiness administration. Master'sdegree in business related field preferred.

Experience:Specialist (minimum 5 years of job-related experience)

Minimum 5 years of experience infinancial management with minimum 3 years of supervisory experience.Experience in operational planning, budget planning and implementation,enterprise-wide information systems, administrative process improvement andmanagement of decentralized work functions and projects desired. High proficiency in computerized accountingsystems (BANNER), CMMS (TMA Systems) and Procurement Systems (WayneBuy) is preferred.
Knowledge,Skills and Abilities

LEADERSHIP SKILLS: Provenability to provide organization leadership to coordinate complex anddistributed work activities to meet key goals and foster best businesspractices.

MANGEMENT SKILLS: Abilityto work through others and make appropriate interventions to ensure work flowis efficient, adequate resources are available and compliance with Universitypolicy and procedure.

COMPUTER SKILLS:Proficiency in Microsoft Office Suite.Demonstrated ability to utilize various softwar applications to generatecomplex spreadsheets and manage databases.Sufficient working knowledge of Banner and its reporting systems andCMMS (TMA) software.

TEAM BUILDING SKILLS:Foster collaborations across a wide span of control including motivatingindividuals and groups to collaboratively meet common objectives.

RESULTS ORIENTATION: Demonstrated skills and a track record forachieving expected program outcomes within given budgetary or resourceparameters.

PROBLEM SOLVING SKILLS: Develops alternativeapproaches and ideas. Identifies and resolves problems in a timely manner.

PLANNING/ORGANIZATIONAL SKILLS: Develops strategies toachieve organizational goals. Prioritizes and plans work activities; adapts forchanging conditions.

Preferred qualifications:

School/College/Division:

H42 - Facilities Plan & Manage

Primary department:

H4211

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Hourly rate:
• Salary minimum:
• Salary hire maximum:

Working conditions:

Job openings:

• Number of openings: 2
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.