Associate Director, Business Services

The Chronicle Of Higher Education, Inc.; Detroit (MI); On-site; USD 90,000 - 130,000; Full time

Job summary

Wayne State University in Detroit, MI seeks an Associate Director, Business Services FP&M to oversee financial and internal control activities for Facilities Planning & Management. The role directs budgetary operations, partnering with Accounting, HR, Payroll and Purchasing to advance performance improvements.

You will manage a $300M plant fund and $20M in total funding, develop KPIs, maintain internal controls, supervise staff, and drive process improvements across the division.

Qualifications

• Bachelor's degree in accounting, finance or business administration; master's preferred.
• Minimum 5 years of financial management experience with at least 3 years supervisory.
• Experience with enterprise information systems and process improvement.

Responsibilities

• Manage the plant fund of $300M+ and related project accounts.
• Develop, analyze and provide information including KPIs and reports.
• Maintain internal control systems to prevent errors and fraud.
• Oversee day-to-day activities of direct reports and workflow improvements.
• Coordinate with Accounting, HR, Payroll and Purchasing across the division.

Skills

Leadership skills

Management skills

Communication skills

Planning/organizational skills

Problem solving skills

Team building skills

Strategic thinking

Education

Bachelor's degree in accounting, finance or business administration

Master's degree preferred

Tools

Banner

CMMS (TMA Systems)

WayneBuy

Procurement Systems

Job description

Associate Director, Business Services

Wayne State University is searching for an experienced AssociateDirector, Business Services at its Detroit campuslocation. Wayne State is a premier, public, urban research university locatedin the heart of Detroit, Michigan where students from allbackgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educationalopportunities which prepare students for success in a globalsociety.

Essential functions (job duties):

JOB PURPOSE

The Associate Director, Business Services FP&M manages thefinancial and internal control activities of the budget and financeoperations of Facilities Planning & Management Division. Thisrole directs and controls financial and daily business operations.In addition, this role serves as liaison with multiple universitydepartments such as Accounting, HR, Payroll and Purchasing.Coordinate and direct related work of multiple functional sub-unitswithin Business Services. Support the department's strategicobjectives and performance improvement initiatives.

ESSENTIAL FUNCTIONS

(Essential functions are the primary duties/major jobresponsibilities that an employee must be able to perform, with orwithout reasonable accommodation. The essential functions arelisted in order of importance.)

Manage the plant fund of $300M+, including all project accounts. Ensure proper financial and budgetary considerations relative to the Physical Plant. Partner with accounting departments to close projects at year end. Reconcile all small capital projects. Reviewand approve WayneBuy invoices for 300 active plant funds.

Manage and administer fiscal matters for Facilities Planning &Management. Develop, analyze and provide information including keyperformance indicators, reports, data and financials. Responsiblefor detailed accounting of Facilities Planning & Management’stotal funding of $20 million. Assist with statistical analysis andreporting of fiscal activities.

Complete comprehensive reporting, analysis and reconciliation ofUniversity’s utilities accounts totaling $22M

Maintain and develop internal control systems to assure integrityof financial transactions to prevent errors, omissions and possiblefraudulent activity. Implement effective business practices andprocesses, and ensure actions are taken to achieve and maintainnecessary performance outcomes.

Manage day-to-day activities of direct reports, including hire,discipline, performance appraisals for direct staff, training onpolicies and procedures as well as overseeing workflow, developingand implementing operating efficiencies and process and proceduralimprovements.

Manage and administer varied operational activities as requested bysenior management of the Division including special projects,facility planning and utilization, contracting with vendors,cost/benefit studies, service on University-wide committees orproject teams.

Other duties as assigned.

Unique duties:

Qualifications:

MINIMUM QUALIFICATIONS

Education:

Bachelor's degree

Bachelor’s Degree in accounting, finance or businessadministration. Master's degree in business related fieldpreferred.

Experience:

Specialist (minimum 5 years of job-relatedexperience)

Minimum 5 years of experience in financial management with minimum3 years of supervisory experience. Experience in operationalplanning, budget planning and implementation, enterprise-wideinformation systems, administrative process improvement andmanagement of decentralized work functions and projects desired.High proficiency in computerized accounting systems (BANNER), CMMS(TMA Systems) and Procurement Systems (WayneBuy) ispreferred.

Knowledge, Skills and Abilities

LEADERSHIP SKILLS: Proven ability to provide organizationleadership to coordinate complex and distributed work activities tomeet key goals and foster best business practices.

MANGEMENT SKILLS: Ability to work through others and makeappropriate interventions to ensure work flow is efficient,adequate resources are available and compliance with Universitypolicy and procedure.

COMPUTER SKILLS: Proficiency in Microsoft Office Suite.Demonstrated ability to utilize various softwar applications togenerate complex spreadsheets and manage databases. Sufficientworking knowledge of Banner and its reporting systems and CMMS(TMA) software.

TEAM BUILDING SKILLS: Foster collaborations across a wide span ofcontrol including motivating individuals and groups to collectivelymeet common objectives.

RESULTS ORIENTATION: Demonstrated skills and a track record forachieving expected program outcomes within given budgetary orresource parameters.

PROBLEM SOLVING SKILLS: Develops alternative approaches and ideas.Identifies and resolves problems in a timely manner.

PLANNING/ORGANIZATIONAL SKILLS: Develops strategies to achieveorganizational goals. Prioritizes and plans work activities; adaptsfor changing conditions.

Preferred qualifications:

School/College/Division:

H42 - Facilities Plan & Manage

Primary department:

H4211

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Hourly rate:
• Salary minimum:
• Salary hire maximum:

Working conditions:

Job openings:

• Number of openings: 2
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offeredemployment to undergo a background check, including a criminalhistory check, before starting work. If you are offered employment,the university will inform you if a background check isrequired.