Supervisor - Accounts Payable

Qlarant; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Qlarant, a not-for-profit organization, seeks an Accounts Payable Supervisor to lead the AP team, ensure timely invoice processing, and maintain accuracy in payments.

You will collaborate with procurement and finance, drive process improvements, and support month-end close while upholding internal controls and regulatory requirements.

Qualifications

• High School Diploma or GED required.
• 5-7 years experience required; 8-11 years preferred.

Responsibilities

• Supervises and coordinates daily activities of the accounts payable team to ensure timely processing of invoices and payments.
• Reviews and approves payment batches, expense reports, and vendor reconciliations to maintain accuracy and compliance.
• Develops and implements process improvements to enhance efficiency and reduce errors within the accounts payable function.
• Collaborates with procurement, finance, and other departments to resolve invoice discrepancies and vendor inquiries.
• Prepares and maintains reports related to accounts payable metrics, aging, and cash flow forecasting.
• Ensures adherence to company policies, internal controls, and regulatory requirements related to accounts payable.
• Trains, mentors, and evaluates accounts payable staff to foster professional development and high performance.
• Assists with month-end and year-end closing activities, including accruals and audit support.

Skills

Accounts payable

Team supervision

Process improvement

Vendor management

Financial reporting

Regulatory compliance

Education

High School Diploma or GED

Job description

Qlarant is a not-for-profit corporation that partners with public and private sectors to create high quality, safe, and efficient delivery of health care and human services programs. We have multiple lines of business including population health, utilization review, managed care organization quality review, and quality assurance for programs serving individuals with developmental disabilities. Qlarant is also a national leader in fighting fraud, waste and abuse for large organizations across the country. In addition, our Foundation provides grant opportunities to those with programs for underserved communities.

Best People, Best Solutions, Best Results

Job Summary

Plays a critical role in managing and overseeing the accounts payable function within the organization, ensuring timely and accurate processing of all vendor invoices and payments. Leads a team of accounts payable specialists providing guidance, training, and performance management to maintain high standards of accuracy and efficiency. Collaborates closely with other departments to resolve discrepancies, improve processes, and support financial reporting requirements. Monitors compliance with company policies and regulatory requirements to mitigate financial risks. Ensures the smooth operation of the accounts payable cycle, contributing to the organization's overall financial health and vendor relationships.

Essential Functions

• Supervises and coordinates daily activities of the accounts payable team to ensure timely processing of invoices and payments.
• Reviews and approves payment batches, expense reports, and vendor reconciliations to maintain accuracy and compliance.
• Develops and implements process improvements to enhance efficiency and reduce errors within the accounts payable function.
• Collaborates with procurement, finance, and other departments to resolve invoice discrepancies and vendor inquiries.
• Prepares and maintains reports related to accounts payable metrics, aging, and cash flow forecasting.
• Ensures adherence to company policies, internal controls, and regulatory requirements related to accounts payable.
• Trains, mentors, and evaluates accounts payable staff to foster professional development and high performance.
• Assists with month-end and year-end closing activities, including accruals and audit support.

Level of Supervision Received

Plans and arranges own work and the team's work. Refers only unusual cases to manager and others.

Education (can be substituted for experience)

High School Diploma or GED required

Work Experience (can be substituted for education)

5 - 7 years required; 8 - 11 years preferred

Qlarant is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

Qlarant is a drug-free workplace. All offers of employment are contingent upon successful completion of pre-employment background and drug screens.