Superintendent-Board Administrative Assistant

Crook County School District 1; Sundance (WY); On-site; USD 48,000 - 50,000; Full time

Job summary

Crook County School District 1 Central Office in Sundance, Wyoming, is seeking a Superintendent/Board Administrative Assistant. The role provides clerical and administrative support to the Superintendent and Board of Trustees, manages calendars, minutes, agendas, and communications for central office operations.

The successful candidate will have a high school diploma, secretarial experience, strong Microsoft Office skills, and the ability to handle confidential information with discretion.

Qualifications

• High School Diploma or equivalent.
• Education and/or secretarial experience necessary to keep records of the District accurately and efficiently.

Responsibilities

• Conducts a strong central office public relations program including courteous telephone procedure and service-oriented public contact.
• Performs general secretarial duties for the Superintendent and Board of Trustees.
• Maintains the Superintendent’s calendar and attends Board meetings, records minutes, and prepares information for dissemination to school personnel.
• Inputs and posts agenda for upcoming Board meetings and prepares minutes for approval.
• Maintains a regular filing system and processes correspondence as instructed.
• Compiles data for and types forms and reports required by the State Department of Education and Federal agencies.
• Assists with welcoming visitors and directing them to the appropriate staff member.
• Orders and maintains office supplies and assists with business office functions as needed.

Skills

Clerical skills

Typing

Office software

Record keeping

Communication

Confidentiality

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Superintendent-Board Administrative Assistant

Crook County School District 1 Central Office - Sundance, Wyoming Open in Google Maps

This job is also posted in Crook County School District 1

Job Details

Job ID: 5917703
Application Deadline: Posted until filled
Posted: Sep 08, 2026 6:00 AM (UTC)
Starting Date: Immediately

Job Description

Superintendent/Board Administrative Assistant

SUMMARY

The Superintendent’s Administrative Assistant assists with and relieves the superintendent of paperwork so that he/she may devote maximum attention to the central problems of education and educational administration; to contribute to a positive school atmosphere by offering pleasant, accommodating services from the central office to parents, students, staff, and community patrons and provides clerical, secretarial and administrative assistance to central office leadership.

REPORTING RELATIONSHIPS

This job will report directly to the Superintendent of Schools.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Conducts a strong central office public relations program to include courteous telephone procedure, service-oriented public contact, and pride in document production.
• Performs general secretarial duties for the Superintendent and Board of Trustees.
• Works cooperatively with the chairperson and clerk of the Board in the performance of their duties as Board officers.
• Maintains the Superintendent’s calendar.
• Attends Board meetings, records minutes of the proceedings, and prepares information for dissemination to school personnel.
• Inputs and posts agenda for the upcoming Board meeting and prepares minutes of previous meeting for approval by the Board.
• Assists in the maintenance and periodic updating of District records including Board Policy and Administrative Regulations and Operational Procedures.
• Demonstrates a working knowledge of District policies and procedures, follows and acts as an advisor to others to ensure all policies and procedures are adhered to.
• Prepares legal notices for newspaper publication and distribution to media as required.
• Maintains a variety of manual and electronic files and/or records (e.g., employee handbooks, policies, and procedures, agreements, discipline reports, etc.) for the purpose of providing up-to-date reference and audit trail for compliance with District, local, state, and federal regulations. Interfaces with HR/Payroll to ascertain guidelines are adhered to in non-discriminatory methods.
• Assists with the promotion of effective school/community relations by keeping school personnel and the public well-informed about proceedings of the Board of Trustees.
• Prepares, copies, and distributes notices, memoranda, or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
• Maintains a regular filing system and processes correspondence as instructed.
• Compiles data for and types the various forms and reports required by the State Department of Education and Federal agencies as directed by the Superintendent.
• Maintains schedules of appointments, use of the Board/conference rooms, gymnasium and Board activities and makes arrangements for conferences and interviews as requested.
• Composes documents (e.g., correspondence, bulletins, reports) for Central Office for the purpose of requesting or providing information, confirming events, etc.
• Assists with welcoming visitors, determining their needs, and directing them to the appropriate office or staff member.
• Orders and maintains office supplies as needed.
• Assists with business office functions as directed to ensure separation of duties in the small office.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the District.

REQUIRED EDUCATION AND/OR EXPERIENCE

• High School Diploma or equivalent
• Education and/or secretarial experience necessary to keep records of the District accurately and efficiently

OTHER SKILLS AND ABILITIES

• Knowledge of general clerical procedures.
• Proficient in typing and use of Microsoft Office programs.
• Skills in operating general office equipment.
• Ability to maintain accurate records.
• Effective oral and written communication skills.
• Ability to learn new software packages.
• Ability to maintain confidentiality.
• Ability to file information accurately.
• Ability to establish and maintain effective working relationships with staffand the general public.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20+ pounds, alone and/or assisted. Specific vision abilities required by this job include close vision and distance vision.

This job requires the ability to handle and balance multiple demands at the same time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in this environment can be from moderate to quite loud depending upon the activity at the office and the particular part of the day.

Crook County School District does not discriminate on the basis of race, color, nationalorigin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Coordinator: Mark Broderson, CCSD#1 Superintendent

Address: 122 State Highway 585, Sundance, WY 82729

Telephone No.: 307.283.2299

For further information on notice of non-discrimination,

visit https://ocrcas.ed.gov/contact-ocr or call 1-800-421-3481.

Position Type: Full-Time

Salary: $22.94 to $24.14 Per Hour

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Sherri Moeller , HR Manager
• PO Box 830
• Sundance, Wyoming 82729
• Phone: [phone]
• Email: [e-mail]