Summer Programs Office Coordinator & Operations Lead

Choate Rosemary Hall; Wallingford (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

Choate Rosemary Hall seeks an experienced Office Coordinator to oversee the Summer Programs office, coordinate cross‑department workflows, and manage financial data entry. The role supports the Director, Associate Director, deans, and program directors throughout the year and during the multi‑week Summer Programs.

Responsibilities include calendar management, meeting coordination, vendor payments, communications, and event logistics, with emphasis on accuracy, confidentiality, and teamwork in a

Qualifications

• Minimum of three years of office coordination and administrative support experience.
• Experience within secondary and/or higher education preferred.
• Experience coordinating office workflow and supervising temporary or seasonal staff.
• Proficient in Microsoft Office 365, Google Drive, Teams, and related software.
• Strong interpersonal, organizational, and communication skills.
• Ability to handle confidential material discreetly.

Responsibilities

• Maintain Summer Programs Master Calendar and coordinate office operations.
• Provide primary administrative support: calls, emails, scheduling, mail, supplies.
• Create and maintain digital files in OneDrive.
• Coordinate with Facilities for building upkeep and repairs.
• Manage meetings, agendas, and minutes with multiple departments.
• Support marketing, information sessions, and recruitment activities.
• Oversee finance data entry, payments, invoicing, refunds, and reporting.
• Coordinate transportation and field trips logistics.

Skills

Office coordination

Administrative support

Interpersonal communication

Time management

Supervision of temporary staff

Event coordination

Tools

Microsoft Office 365

Google Drive

Microsoft Teams

Adobe Acrobat

Zoom

Slate

Finalsite

Student Information Systems

Airtable

SQL-based relational databases

Job description

Choate Rosemary Hall seeks an experienced Office Coordinator to oversee the Summer Programs office, coordinate cross‑department workflows, and manage financial data entry. The role supports the Director, Associate Director, deans, and program directors throughout the year and during the multi‑week Summer Programs.

Responsibilities include calendar management, meeting coordination, vendor payments, communications, and event logistics, with emphasis on accuracy, confidentiality, and teamwork in a